Occupancy Planner, EMEA

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Strategically oversee workspace utilization

• Create occupancy scenarios

• Assist clients in optimizing their real estate portfolios

• Act as the primary contact for space inquiries: manage and resolve space requests

• Collect space requirements and define scope based on client needs, coordinating across various business units

• Engage with client stakeholders at all levels, including executive leadership (CEO, CFO, CHRO, COO)

• Develop blocking and stacking plans utilizing Excel, AutoCAD, PowerPoint, and additional presentation tools

• Formulate migration strategies and scenario plans for client relocations

• Aid in strategic data collection processes and requirements gathering

• Design space optimization and restacking plans in line with business requirements

• Evaluate supply/demand data and convert insights into actionable comparisons

• Gather business requirements and identify gaps in existing spaces

• Conduct thorough demand analysis and capacity assessments with gap analysis

• Create test-fits that incorporate client programming and workplace guidelines

• Implement furniture standards and workplace design principles across projects

• Cultivate client relationships and deliver outstanding service

• Benchmark current spaces against other internal locations and utilize broader JLL research and data to pinpoint improvement opportunities related to space usage and enhancements clients can make during the project

• Generate scenario and occupancy plans based on a comprehensive understanding of space supply and demand, utilizing the client database

• Serve as a Subject Matter Expert (SME) on workplace programs

• Employ creative and analytical thinking to aggregate data from various sources and develop solution options for occupancy challenges

• Ensure compliance of all seat assignments with regulations regarding personnel adjacency and provide prompt resolutions for non-compliant assignments

• Prepare and refresh project status reports on actual versus projected seat demand at the building level

• Analyze qualitative and quantitative research data and synthesize it into meaningful and actionable outcomes

⛳️ Requirements

• Bachelor’s degree required

• Over 6 years of relevant experience in occupancy planning, workplace strategy, architecture, consulting, corporate real estate, interior design, organizational development, communications, or change management roles

• Strong analytical skills to collect, analyze, and interpret complex data

• Familiarity with desk-sharing concepts and methodologies

• Knowledge of mobile or collaborative workplace design trends

• Proficient in AutoCAD, PowerPoint, Excel, and space planning software

• Preferred: Expertise in CAFM/IWMS database systems (FMS, Tririga, Archibus, or similar)

• Understanding of workplace design principles and furniture systems

• Experience in strategic scenario planning and migration planning

• Knowledge of space programming and test-fit development

• Excellent client management and communication skills

• Exceptional and succinct communication and presentation abilities, both verbal and written

• Strong time management skills with a proven track record of meeting deadlines

• Capability to work both independently and collaboratively in an agile environment, including virtual collaboration with remote colleagues

• Ability to fluidly transition between strategic oversight and hands-on execution

• Energetic, creative, and ready to work diligently in a fast-paced environment; appreciates the variety and challenges inherent in consulting work

🏝️ Benefits

• Opportunities for professional development

• Flexible working hours