Medical Records Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Request and acquire external medical records from hospitals, physician offices, imaging centers, laboratories, and surgical facilities.

• Dispatch medical records to requesting offices, facilities, providers, and other authorized individuals as necessary.

• Reach out to patients to facilitate the completion of medical record release forms and other required documentation.

• Send, receive, and track HIPAA-compliant authorization forms.

• Maintain precise tracking systems for pending and completed records requests.

• Follow up on outstanding records requests in a timely and consistent manner.

• Upload and organize medical records within the electronic medical record system.

• Monitor surgeon encounters, chart notes, operative reports, and documentation within eClinicalWorks to ensure records are finalized, signed, and distributed promptly.

• Communicate updates on record status with providers, surgical coordinators, and administrative staff.

• Prioritize urgent requests pertaining to consultations, imaging reviews, and surgeries.

• Ensure compliance with HIPAA and confidentiality standards.

• Perform additional administrative and medical records-related tasks as assigned.

⛳️ Requirements

• Previous experience in medical records, healthcare administration, or medical office operations is preferred.

• Strongly preferred experience in obtaining records from external facilities and hospital systems.

• EMR experience is preferred; familiarity with eClinicalWorks is an advantage.

• Excellent organizational, multitasking, and follow-up abilities.

• Outstanding written and verbal communication skills.

• Capability to work independently and manage responsibilities remotely.

• Keen attention to detail and the ability to meet deadlines.

• Required working knowledge of HIPAA regulations and medical release procedures.

• Ability to multitask in a dynamic environment with changing priorities and deadlines.

• Proficiency in working without direct supervision while efficiently managing tasks and time.

🏝️ Benefits

• Comprehensive health and wellness programs.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to promote work-life balance.