Marketing Virtual Assistant – Production, AI Operations

This is a fully remote position, open to applicants in Canada.

📋 Description

• Prepare and manage long-form podcast and YouTube content utilizing established workflows.

• Edit recordings in Descript by eliminating filler words and noticeable verbal mistakes.

• Review and amend AI-generated transcripts, including spelling, names, terminology, and transcription inaccuracies.

• Implement approved video templates, captions, formatting, and branding elements.

• Prepare YouTube uploads with approved titles, descriptions, thumbnails, links, and other necessary assets.

• Publish podcast episodes following established procedures.

• Upload long-form content into OpusClip or similar AI video tools.

• Assess AI-generated clip suggestions and select precise, independently usable clips.

• Correct subtitle and transcription errors.

• Export and organize Reels, Shorts, Stories, and other short-form assets.

• Produce recurring creative assets using approved Canva templates.

• Batch recurring graphics and Stories; resize and export assets according to specifications.

• Conduct quality checks for spacing, alignment, branding, formatting, and visual consistency.

• Upload and schedule approved social media content via Metricool or native platforms.

• Verify accounts, dates, times, captions, links, tags, locations, formats, and assets prior to publishing.

• Upload approved Google Business Profile posts and images, ensuring links and location details are accurate.

• Maintain an organized Google Drive and other file structures by adhering to established naming conventions.

• Manage assigned production tasks and records in ClickUp; update statuses and attach final deliverables.

• Adhere to documented SOPs, production workflows, checklists, and approval protocols.

• Proactively identify and report blockers, missing assets, conflicting instructions, platform errors, exceptions, unclear approvals, or reputational risks.

• Utilize AI-powered production and productivity tools while ensuring human oversight and quality control.

• Adapt to new platforms and workflows as the agency’s technology landscape evolves.

• Support the founder’s capacity by transitioning repeatable production workflows into a dependable, scalable production function.

• Gradually take ownership of additional production workflows as expertise and trust grow.

⛳️ Requirements

• Prior experience in digital marketing production, content creation, video editing, social media, or Virtual Assistance.

• Excellent proficiency in written English.

• Exceptional attention to detail.

• Strong organizational abilities.

• Comfortable adhering to detailed SOPs, checklists, and established workflows.

• Strong technical aptitude and confidence in learning new software.

• Capability to work consistently across multiple clients, accounts, brands, and content libraries.

• Reliable internet connection and computer.

• Ability to work independently while knowing when to escalate issues.

• Availability for a full-time, 40-hour-per-week position.

• Genuine interest in a long-term role with increasing responsibilities.

• Proficiency with Canva / Canva Pro.

• Experience with Descript.

• Familiarity with OpusClip or similar AI video tools.

• Knowledge of ChatGPT and Claude.

• Experience using ClickUp.

• Proficiency in Google Workspace and Google Drive.

• Familiarity with YouTube.

• Experience with Metricool or other social media scheduling platforms.

• Knowledge of Google Business Profile.

• Basic video editing skills.

• Experience with social media publishing platforms.

• Highly detail-oriented and quality-focused.

• Reliable and consistent work ethic.

• Organized across multiple clients, accounts, and projects.

• Comfortable with repetitive, structured production tasks.

• Able to follow established systems without unnecessary reinvention.

• Proactive in identifying and addressing genuine problems.

• Open to receiving direct feedback and applying it constructively.

• Willing to learn from repetitions of workflows and become increasingly independent.

• Careful in verifying AI-generated content before publication.

• Comfortable working asynchronously and managing assigned production deadlines.

• Honest about obstacles and willing to seek clarification when instructions are unclear.

🏝️ Benefits

• Remote work environment.

• Full-time, 40 hours per week.

• Long-term position with opportunities for increased responsibilities.

• Potential to take ownership of additional workflows and production responsibilities as the agency expands.