Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and coordinate the onboarding and contracting processes for marketing vendors, collaborating with Legal, Finance, and Procurement teams.

• Monitor the status of contracts, renewals, statements of work (SOWs), and vendor documentation to ensure timely execution.

• Manage the routing and approval processes for Accounts Payable (AP) invoices.

• Assess marketing departmental processes and suggest improvements to enhance efficiency, scalability, and effectiveness.

• Develop, document, and implement best practices and processes within the marketing department to optimize campaign execution, resource management, and team productivity.

• Analyze marketing expenditures, identify potential budget risks and opportunities, and provide recommendations for resource allocation and investment priorities.

• Assist with the monthly and quarterly forecasting, reconciliation, and reporting of budgets and actuals.

• Administer the marketing project management platform (Wrike), including system configuration, user support, and process maintenance.

• Create and maintain project templates, campaign workflows, dashboards, timelines, and reporting structures within the project management platform.

• Track project statuses and ensure accountability for deadlines and deliverables.

• Manage the intake processes for campaigns and assist in the creation of campaign briefs to guarantee alignment and visibility across teams.

• Train and support team members on project management best practices and usage of the platform.

• Oversee and maintain the marketing SharePoint campaign and program calendar, ensuring visibility and alignment across marketing initiatives.

• Accurately document and update campaign timelines, launches, events, and key milestones.

• Provide basic graphic design support for presentations, digital assets, internal communications, social media graphics, and event materials.

• Manage the company-branded merchandise store and its fulfillment process.

• Ensure that all creative assets adhere to company brand standards and messaging guidelines.

• Coordinate the production and distribution of marketing collateral and promotional materials.

• Other tactical execution tasks as assigned.

⛳️ Requirements

• Bachelor’s degree in Marketing, Business, Communications, or a related field.

• 1-3 years of experience in marketing coordination, marketing operations, or project management support.

• Familiarity with marketing campaign workflows and operational processes.

• Experience in managing budgets, invoices, or financial reconciliation processes.

• Experience in supporting vendor contracts and procurement processes.

• Knowledge of project management platforms such as Wrike, Asana, Monday.com, or similar tools.

• Strong organizational skills with a keen attention to detail.

• Ability to manage multiple projects and deadlines concurrently.

• Proficient in Microsoft Office Suite, SharePoint, and collaboration tools.

• Basic graphic design experience using Canva, Adobe Creative Suite, or comparable design tools.

• Mid-level presentation experience in basic design and formatting for PowerPoint and presentation decks.

• Excellent communication and stakeholder management abilities.

• Process-oriented approach with an emphasis on efficiency.

• Adaptable and capable of problem-solving.

• Collaborative team player with a customer-service mindset.

🏝️ Benefits

• Comprehensive Medical, Dental, and Vision Coverage – Effective the first of the month following your start date.

• Company-Paid Life & AD&D Insurance, along with Short-Term and Long-Term Disability (STD/LTD).

• Company-Paid Employee Assistance Program (EAP) premium tier to support your wellbeing.

• 401(k) Plan with company matching.

• Paid Holidays and Paid Time Off (PTO) Accruals.

• Employee Referral Bonus Program.

• Opportunities for Professional Development to foster your growth.

• And More!