Logistics Compliance & Administrative Support Virtual Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Prepare, review, organize, and manage compliance documentation.

• Ensure that all records and supporting documents are complete and properly filed.

• Maintain well-organized digital records related to operations and compliance.

• Monitor documentation that is outstanding and conduct internal follow-ups.

• Accurately enter and maintain operational data in the company's systems.

• Utilize the company’s Warehouse Management System (WMS) in accordance with established protocols.

• Verify the completeness and accuracy of information prior to data entry.

• Update records as logistics and warehouse activities advance.

• Identify any missing or inconsistent information and escalate issues as needed.

• Assist with administrative processes linked to warehousing, shipping, and supply chain operations.

• Maintain internal trackers and operational documentation.

• Support documentation for both inbound and outbound shipments.

• Organize spreadsheets, files, and business documents.

• Generate basic reports and summaries.

• Assist the owner with regular operational tasks.

• Assume additional back-office coordination and responsibilities as processes are learned.

⛳️ Requirements

• Prior experience in data entry and back-end/administrative support is essential.

• Experience in logistics, warehousing, supply chain, or 3PL is preferred.

• Strong preference for candidates with previous experience in a Warehouse Management System (WMS).

• Extensive experience with WMS is advantageous but not mandatory.

• Familiarity with Zoho is preferred.

• Experience in handling compliance or operational documentation is preferred.

• Proficient in Microsoft Office applications.

• Excellent written communication skills in English.

• Ability to manage sensitive business and operational information appropriately.

• Highly detail-oriented and precise.

• Organized and comfortable working with documents and data.

• Dependable with a strong commitment to follow-through.

• Proactive and capable of working independently post-training.

• Willingness to learn established processes and systems.

• Able to perform repetitive tasks without compromising accuracy.

• Interested in advancing within a growing logistics company.

• Knowledgeable in Warehouse Management Systems (WMS), Extensiv WMS, Zoho, Microsoft Office, Microsoft Excel, and Microsoft 365.

• Availability for 20 contracted hours each week, Monday through Friday.

• Availability from 8:00 AM to 12:00 PM EST.

• Strong spoken and written English communication skills; accent preference Level A-C.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open positions are available.

• Free training and opportunities for skill enhancement.

• Ongoing support and guidance.

• A lively community that is always ready to assist you.

• Direct training provided by the client.