Licensing and Compliance Specialist

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Prepare, file, and manage Money Transmitter License (MTL) applications via the NMLS portal across various US states.

• Oversee state-specific renewal schedules, surety bond tracking, and net worth reporting.

• Compile and submit quarterly Money Services Businesses Call Reports (MSBCR) along with other periodic submissions.

• Facilitate fingerprinting, background checks, and Control Person filings (MU2 forms) for principals and key staff members.

• Address inquiries from state regulators and respond to deficiency notices.

• Monitor modifications in state money transmitter regulations and highlight implications for filings.

• Assist with applications and ongoing reporting for non-US crypto/VASP frameworks (e.g., EU MiCA, UK FCA registration, Dubai VARA, Canadian MSB).

• Maintain a jurisdictional matrix to track license status, conditions, and renewal timelines.

• Prepare necessary documentation such as organizational charts, policies, fit-and-proper questionnaires, and source-of-funds materials.

• Aid in BitLicense applications and ongoing reporting to NYDFS.

• Support applications for trust charters, broker-dealer licenses, and similar specialized financial licenses as required.

• Assemble due diligence packages for chartering authorities.

• Manage corporate records for US and international entities, including annual reports, franchise tax filings, registered agent management, and foreign qualifications.

• Track changes in directors/officers, address modifications, and various amendments.

• Keep minute books, capitalization tables, and good standing certificates up to date.

• Coordinate UBO and beneficial ownership filings, including FinCEN BOI reporting when applicable.

• Oversee the contract lifecycle for commercial agreements, vendor contracts, bank partnerships, and third-party service agreements, encompassing intake, routing, execution, and storage.

• Monitor key contract dates, renewal windows, notice periods, and material obligations, bringing upcoming deadlines to the attention of relevant stakeholders.

• Collaborate with internal teams on signature workflows and execution logistics utilizing standard e-signature tools.

• Assist in due diligence and contracting processes for new partnership opportunities, including organizing document requests and managing data rooms.

• Create and sustain internal reports and dashboards detailing licensing status, contract coverage, and pending legal operations items.

⛳️ Requirements

• 1 to 3+ years of experience in licensing, compliance, or paralegal roles (ideally within a law firm, fintech company, money services business, or corporate services provider).

• Practical experience with at least one of the following: NMLS, state money transmitter filings, BitLicense, or international financial licensing.

• Familiarity with corporate entity management tools is preferred.

• Experience with FinCEN registration and SAR/CTR reporting frameworks is a plus.

• Exceptional written communication skills for regulator correspondence.

• Strong attention to detail and discretion with confidential information.

• Excellent project management skills; able to handle 20+ concurrent filings and deadlines effectively.

• Availability to work during US business hours.

• Knowledge of the crypto/digital asset sector and its regulatory environment is preferred.

• Working knowledge of one or more non-US regulatory frameworks (MiCA, FCA, MAS, etc.) is advantageous.

🏝️ Benefits

• Competitive salary.

• Flexible working hours.

• Professional development budget.

• Home office setup allowance.

• Global team events.