Legal Executive Assistant

This is a fully remote position, open to applicants in Chile, +3 more countries.

📋 Description

• Collaborate with leadership to enhance administrative processes and streamline workflow efficiency.

• Ensure precise data entry and management of records across various systems.

• Assist in coordinating client intake and scheduling consultations.

• Track action items, follow up on pending tasks, and guarantee the timely completion of priorities.

• Organize both internal and external meetings, ensuring all logistics and materials are ready.

• Screen, prioritize, and respond to emails and communications on behalf of leadership when appropriate.

• Coordinate travel arrangements and scheduling requirements as necessary.

• Organize and maintain digital files, records, and confidential information.

• Keep accurate records and documentation within Lawmatics and other firm systems.

• Manage executive calendars and coordinate appointments, meetings, and deadlines.

• Communicate professionally with clients and team members while upholding confidentiality.

• Support operational initiatives and special projects as assigned.

• Monitor calendars and proactively identify any scheduling conflicts.

• Prepare reports, correspondence, presentations, and other administrative documents.

• Handle inbound calls and manage communications from clients, vendors, and stakeholders in a professional manner.

⛳️ Requirements

• Availability from Monday to Friday, 8:00 AM to 5:00 PM EST.

• Proficient spoken, written, and comprehension skills in English are essential.

• A minimum of 2 years of experience in executive support, administrative support, customer service, or a related field.

• Experience in supporting executives, attorneys, or leadership teams is preferred.

• Prior experience in a law firm is preferred but not mandatory.

• Strong proficiency with CRM systems and business communication tools is required.

• A reliable internet connection and a quiet, professional workspace are necessary.

• Required software and tools include Lawmatics, RingCentral, Outlook Email, and Outlook Calendar.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.