Legal Administrative Specialist – Data Entry

This is a fully remote position, open to applicants in Jamaica.

📋 Description

• Gather, validate, categorize, and accurately input customer, legal, billing, and case-related information into company systems according to client preferences and requests.

• Examine incoming records for completeness, errors, mismatched data, duplicates, and missing documentation; make corrections as necessary.

• Keep an organized workflow of work orders, prioritize requests according to due dates, and ensure that no orders are overlooked.

• Reach out to clients, custodians, attorneys, or third parties to gather missing information, provide updates, and expedite requests.

• Ensure that all tasks comply with legal standards, HIPAA regulations, privacy requirements, and company policies.

• Maintain records, call logs, trackers, daily productivity reports, and operational documentation.

⛳️ Requirements

• High School Diploma or equivalent is mandatory.

• A minimum of 3+ years of previous data entry experience is required.

• At least 3+ years of experience in the BPO / call center / outsourcing industry is essential.

• Experience in the legal industry, records management, insurance, healthcare, or administrative support is preferred.

• Excellent typing speed with a strong emphasis on accuracy.

• Strong written and verbal communication abilities.

• Exceptional attention to detail and the capability to identify inconsistencies or missing information.

• Outstanding organizational and time management skills.

• Ability to multitask and adjust priorities in a deadline-oriented environment.

• Proficiency in Microsoft Outlook, Excel, Word, and web-based systems.

• Capacity to work independently with minimal supervision.

• Strong problem-solving and follow-up capabilities.

• Ability to maintain confidentiality and manage sensitive legal/client information with professionalism.

🏝️ Benefits

• Flexibility: Required based on client needs, deadlines, or operational demands.