HR Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Perform data entry and provide daily support for HRIS-related initiatives, including the establishment of new entities, data uploads, new functionalities, feeds and integrations, as well as generating routine reports.

• Detect, escalate, and address any data integrity concerns.

• Execute changes promptly, including off-boarding communication and tasks for departing Artisans, ensuring that Artisan information is both accurate and complete.

• Notify internal stakeholders (such as the Communications team, IT team, and HR team) in a timely manner regarding non-confidential Artisan milestone events, including promotions, new roles, and exits.

• Remain updated on all US compliance issues pertaining to employment records, policies, and practices.

• Collaborate with and seek advice from legal advisors (both internal and external) as necessary, and inform HR team members of significant changes.

• Revise and publish updated policies and/or processes to ensure compliance with employment laws and standards.

• Draft and send transfer offers, ensuring all required approvals are acquired.

• Ensure that all necessary documents are securely stored in Artisan e-files, HRIS, or other shared locations while maintaining confidentiality of records and information.

• Identify opportunities for process optimization and work collaboratively with the team to assess if, how, and when to implement changes.

• Update and manage HR templates, forms, and standard documents.

• Maintain accurate content on the intranet.

• Review and confirm invoices for HR-related vendors and services.

• Create and update employee resumes and professional profiles as required.

• Assist various HR team members with ad hoc administrative tasks and special projects.

⛳️ Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 2-3 years of experience in a Human Resources or administrative capacity.

• Exceptional verbal and written communication skills in English.

• Availability to work overnight/graveyard shifts according to Philippine time or within US operating hours.

• Preferred experience with HRIS systems, particularly Paylocity.

• Intermediate proficiency in Excel, including Pivot Tables, XLOOKUP, advanced formulas, etc.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Strong attention to detail with a high degree of accuracy and follow-through.

• Ability to juggle multiple priorities and adapt to shifting requests from various stakeholders.

• Self-motivated, proactive, and a strong drive for advancing and completing projects.

• Excellent organizational and document management skills.

• Strong written and verbal communication capabilities.

• Ability to manage sensitive and confidential information with discretion.

🏝️ Benefits

• Competitive salary package.

• Permanent work-from-home arrangement.

• Company-provided equipment.

• Internet stipend upon regularization.

• HMO coverage.

• PTO credits and service incentive leaves.

• Professional development and training opportunities.

• A people-oriented company culture that emphasizes personal and professional growth.