Head of Global Equity Administration

This is a fully remote position, open to applicants in United States.

📋 Description

• Establish and manage the stock administration function, encompassing policies, processes, controls, and systems

• Spearhead the transition from a legacy equity platform to a scalable equity administration system suitable for public companies, which includes vendor selection, data migration, testing, and implementation

• Ensure the integrity of the cap table and the accuracy of equity data during the platform transition and afterwards

• Design, implement, and oversee global equity compensation programs (e.g., stock options, RSUs, public-company readiness, ESPP)

• Manage the entire equity lifecycle: grants, vesting, exercises, cancellations, terminations, modifications, and settlements

• Collaborate with Finance and Legal to facilitate public-company preparedness, including disclosures, governance, internal controls, and audit requirements

• Guarantee accurate and timely equity accounting in compliance with ASC 718 and public-company standards

• Oversee 409A valuation processes to ensure ongoing compliance

• Maintain relationships with external vendors, including equity platforms, valuation firms, tax advisors, and external auditors

• Work closely with People, Benefits & Compensation, and Recruiting to ensure equity programs are effectively communicated and understood

• Prepare equity processes and systems to be SOX-ready and scalable for a public company environment

• Utilize automation, data analytics, and AI-enabled tools to enhance data validation, reconciliation, reporting, and operational efficiency

• Exercise sound judgment regarding the use of AI in equity administration, focusing on data integrity, security, explainability, and appropriate controls

⛳️ Requirements

• Over 10 years of experience in stock administration, equity compensation, or related fields

• Demonstrated experience in building and scaling an equity administration function within a high-growth company

• Practical experience leading the transition from a legacy equity platform to a modern, public-company-ready equity system

• Direct experience in supporting IPO readiness and/or experience operating as a public company

• In-depth understanding of equity compensation plans, cap table management, and applicable tax and regulatory requirements

• Strong knowledge of equity accounting (ASC 718) and internal control frameworks

• Experience managing equity programs across various countries and jurisdictions

• Proven ability or strong inclination to leverage AI, automation, and advanced tools to enhance accuracy, efficiency, and insights in equity operations

• Keen attention to detail coupled with the ability to manage complex projects and timelines

• Effective and confident communicator able to explain equity concepts to employees, executives, and the Board

• Capacity to work independently in a fast-paced, less-structured environment

🏝️ Benefits

• 100% Remote, Global Culture - As a fully remote company, we unite talent from across the globe, fostering a culture of collaboration and shared purpose.

• Scaling Organization – Engage in significant work within a high-growth, continuously evolving setting.

• Transparent Communication – Anticipate open decision-making and regular updates across the company.

• Innovation-Driven – Enjoy autonomy and support to deliver outstanding work and explore new ideas.

• Open Source Roots – Founded on community-driven values that influence our operations.

• Empowered Teams – A culture of high trust and low ego that prioritizes outcomes over appearances.

• Career Growth Pathways – Clearly defined opportunities for career development and advancement.

• Approachable Leadership – Transparent executives who are involved, visible, and relatable.

• Passionate People – Become part of a team of intelligent, supportive individuals who are deeply committed to their work.

• In-Person onboarding - We aim for you to succeed from day one alongside your fellow new ‘Grafanistas’ to learn all about our operations and culture.

• Balance is Key - We implement a global annual leave policy of 30 days per year, with 3 days reserved for Grafana Shutdown Days to ensure the team can fully disconnect.