Grants and Contracts Administrator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Conduct pre-award and post-award activities for designated units.

• Support faculty and principal investigators in developing, preparing, and submitting grant and contract proposals.

• Ensure that applications comply with agency and university guidelines, as well as adhere to timelines and deadlines.

• Create budgets and budget justifications; review budgets for accuracy and inconsistencies.

• Prepare, coordinate, and assess proposal components, including biosketches and facilities and resources.

• Oversee compliance with agency and University regulations, verifying financial details and overhead rates.

• Review sponsored projects through SPS, ORA, and ORS for compliance and necessary institutional signatures.

• Manage a portfolio of complex grants and contracts assigned to you.

• Provide guidance to principal investigators regarding budget adjustments, revisions, requirements, and deadlines.

• Create project management plans for evaluation by the PI or senior grants administrator.

• Oversee budget, reporting, compliance, and sub-recipient timelines throughout the lifecycle of the grant or contract.

• Reconcile monthly budget reports; identify and submit cost transfers and corrections.

• Prepare requests for re-budgeting or modifying the budgets of funded projects.

• Reconcile and finalize sub-recipient budgets, obtaining reports required by sponsors.

• Maintain financial records in accordance with institutional retention guidelines.

• Monitor patient-care expense charging, overdrafts, revenue recording, and effort allocation.

• Conclude funded projects in line with University procedures and timelines.

• Submit reports to the Divisional Administrator or Business Manager upon request.

• May oversee grants and contracts assistants and support staff.

⛳️ Requirements

• A Bachelor's degree is generally required.

• No experience is needed for candidates with a directly relevant Bachelor's or Master's degree; otherwise, 3 years of relevant experience are required for the specified tier.

• Completion of Research Administration Academy (RAA) onboarding training and registration in a learning track within the first 90 days is mandatory.

• AGM must be completed within 12 months where applicable; RAA and AGM are mandatory for senior and lead tiers.

• Maintain required certifications and fulfill continuing education obligations.

• Knowledge of federal regulations pertaining to research grants and contracts is essential.

• Familiarity with Duke University's grant and contract policies, procedures, processes, systems, and offices is necessary.

• Ability to apply federal and University regulations to effort allocation and costing for federally funded projects.

• Experience with or capability to perform essential functions in SPS, R3, grants.duke, and SES.

• Understanding of financial processes and controls, including reconciliation.

• Proficient in computer skills with a strong working knowledge of Microsoft Office Suite: Word, Access, Excel, and PowerPoint.

• Capability to analyze data and draw conclusions.

• Strong verbal and written communication skills across all organizational levels.

• Ability to manage and prioritize multiple projects and tasks concurrently.

• Proficient in creating both verbal and written reports.

🏝️ Benefits

• Comprehensive and competitive medical and dental care programs.

• Generous retirement benefits.

• Family-friendly and cultural programs.

• Equal opportunity workplace.

• Reasonable accommodations available upon request.