Grants and Contracts Administrator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Assist faculty and principal investigators in navigating the entire lifecycle of sponsored projects.

• Create, prepare, and submit proposals for grants and contracts.

• Ensure that applications and contracts adhere to agency and university standards, timelines, and deadlines.

• Enter and facilitate the review process for proposals.

• Reconcile budgets for assigned projects and generate detailed budget reports.

• Prepare adjustments and corrections to budgets for review and approval.

• Manage and supervise a designated portfolio of intricate grants and contracts.

• Develop budgets and justifications, ensuring their accuracy.

• Provide guidance to faculty/PI regarding administrative requirements for proposals.

• Coordinate various proposal components, including biosketches, justifications, and facilities/resources.

• Oversee compliance with submission and reporting regulations set forth by agencies and the university.

• Manage project portfolios, including budgets, reporting, and compliance schedules.

• Establish financial and reporting requirements for sub-recipients and coordinate sub-agreements.

• Reconcile monthly budget statements and process cost transfers.

• Prepare requests for re-budgeting or adjustments to funded projects.

• Maintain financial records and oversee patient-care expense charging and overdrafts.

• Manage project revenue and conclude funded projects.

• Develop plans for project management.

• Submit reports to the leadership of grants and contracts upon request.

⛳️ Requirements

• A Bachelor's or Master's degree in a field directly relevant to the position; candidates with no experience are welcome.

• Successful completion of the Research Administration Academy (RAA) Onboarding Training and enrollment in a learning track within the first 90 days.

• Maintain certification(s) by fulfilling continuing education obligations.

• Ability to analyze data and draw informed conclusions.

• Willingness to learn evolving technologies associated with grants and contracts management.

• Proficient computer skills with a strong working knowledge of the MS Office Suite (Word, Access, Excel, PowerPoint).

• Ability to communicate effectively both verbally and in writing across all organizational levels.

• Capability to manage and prioritize multiple projects/tasks simultaneously.

• Ability to create both verbal and written reports.

• Familiarity with federal regulations governing research grants and/or contract activities.

• Understanding of Duke University policies, procedures, processes, systems, and offices concerning grant and contract submission and management.

• Ability to apply federal and university rules to effort allocation and costing for federally funded projects.

• Experience or capability to perform essential functions in SPS, R3, grants.duke, and SES.

• Understanding of financial processes and controls, including reconciliation.

🏝️ Benefits

• Comprehensive medical and dental coverage.

• Generous retirement benefits.

• Family-friendly and cultural initiatives.

• Option for 100% remote work.