Finance & Operations Manager

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Review each shipment to ensure accuracy in quotes and billing.

• Identify and contest any incorrect or unauthorized charges from carriers.

• Prepare weekly billing for shipments and process invoices.

• Execute full-cycle Accounts Payable (AP) and Accounts Receivable (AR) tasks.

• Create and dispatch weekly invoices promptly and accurately.

• Oversee QuickBooks Online management, including reconciliations and transaction evaluations.

• Maintain regular communication with external accountants and financial collaborators.

• Assist in quarterly tax preparations and year-end 1099 processing.

• Oversee weekly payroll operations utilizing Deel.

• Coordinate payroll communications across various U.S. states.

• Ensure compliance with payroll regulations, tax withholdings, and state-specific requirements.

• Manage new employee registrations and onboarding processes.

• Coordinate background checks via Checkr.

• Administer annual company licenses, registrations, and commercial insurance renewals.

• Process new orders by following established operational protocols.

• Generate and handle: BOL numbers, PRO numbers, and carrier assignments.

• Prepare necessary shipping and logistics documentation as required.

• Assist with additional operational tasks as requested by the Senior Operations Manager.

• Manage vendor relationships and handle communications with carriers.

• Independently negotiate and resolve billing discrepancies with U.S.-based vendors and carriers.

• Monitor operational accuracy throughout shipments and logistics workflows.

• Maintain organized operational and financial records.

• Keep operational spreadsheets, reports, and tracking systems up to date.

• Work extensively with:

• Gmail

• Google Docs

• Google Sheets

• Adhere to and enhance financial and operational Standard Operating Procedures (SOPs).

• Ensure all processes are clearly and accurately documented.

⛳️ Requirements

• Over 5 years of advanced experience with QuickBooks Online, including:

• Reconciliations

• AP/AR management

• Weekly invoicing

• Financial tracking

• More than 5 years of detail-oriented operations experience managing significant shipment or product volumes.

• Experience in managing U.S. payroll across multiple states.

• Strong knowledge of payroll compliance, state registrations, and tax withholdings.

• Experience overseeing company licenses, insurance renewals, and business compliance processes.

• Extensive familiarity with:

• Gmail

• Google Docs

• Google Sheets

• Strong skills in operational documentation and SOP management.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Supportive and collaborative work environment.

• Flexible work arrangements.