Finance and Accounts Receivable Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process invoice requests and generate invoices using QuickBooks and relevant client platforms, such as Ariba and Payapps.

• Establish and maintain recurring invoices.

• Track retentions, including due dates, retention balances, and the claiming of retentions when they are due.

• Issue client statements and perform initial accounts receivable follow-ups to ensure collections adhere to agreed payment terms.

• Escalate matters related to debt collection and sensitive client communications.

• Assist with the onboarding of client vendors by completing and submitting vendor application forms for new clients.

• Prepare debtor reports and summaries of overdue accounts.

• Process approved employee expense claims from the expense platform into QuickBooks.

• Verify that expense claims are approved, complete, and accompanied by appropriate documentation.

• Follow up on missing information or discrepancies with relevant employees or managers.

• Aid in the reconciliation of company credit card transactions by cardholder.

• Enter credit card transactions into the company's expense platform.

• Reconcile credit card transactions in QuickBooks.

• Follow up with cardholders regarding missing receipts, coding, approvals, or supporting documentation.

• Provide support during month-end processing.

• Assist in the preparation and posting of accruals and prepayments.

• Generate financial reports as needed.

• Help with reconciliation tasks and finance reporting requirements.

• Ensure that month-end tasks are completed accurately and within the required deadlines.

• Support process improvements in accounts receivable, expense claims, and finance administration.

• Assist with ISO audit requirements by ensuring records and procedures are complete and accurate.

• Identify and escalate errors, missing approvals, overdue items, or process gaps to Head Office Finance.

⛳️ Requirements

• Experience in accounts receivable, finance administration, bookkeeping, or a similar position.

• Proficiency in QuickBooks or comparable accounting software.

• Experience in the construction or AV industry is advantageous.

• Strong understanding of invoice processing, expense claims, reconciliations, and month-end support.

• Capability to work remotely with finance and operations teams based in Australia.

• Ability to manage recurring tasks and meet deadlines effectively.

• Excellent attention to detail and accuracy.

• Strong written communication and follow-up skills.

• Competence in Microsoft Excel, Outlook, and finance administration systems.

🏝️ Benefits

• Diverse Challenges: Each day presents new opportunities and unique challenges that keep your work engaging and fulfilling.

• Team Collaboration: Collaborate with a supportive team where your insights and contributions are valued.

• Inclusivity: Be part of an inclusive and diverse workplace that appreciates your contributions.

• Work with the internal team to ensure timely delivery of services to clients and to meet client expectations.