Executive Virtual Assistant – Property Management Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and structure executive email communications.

• Assess and prioritize incoming requests along with daily administrative duties.

• Manage calendars, appointments, and meeting timetables.

• Create meeting agendas, notes, and follow-up action items.

• Arrange digital files, documents, and business records.

• Compose correspondence, reports, and internal documentation.

• Coordinate administrative functions across various business entities.

• Manage confidential information with professionalism and care.

• Address tenant inquiries promptly and professionally.

• Coordinate maintenance requests with service providers and contractors.

• Schedule property inspections and maintenance tasks.

• Maintain documentation and records related to properties.

• Assist in rental administration and operational coordination.

• Aid in implementing systems that enhance property management efficiency.

• Act as a professional point of contact for clients, tenants, vendors, and business partners.

• Conduct follow-up communications as instructed.

• Monitor inboxes to ensure timely responses and task fulfillment.

• Keep organized records of communications.

• Help maintain a high standard of professionalism in all interactions.

• Create, document, and uphold Standard Operating Procedures (SOPs).

• Identify inefficiencies and propose process enhancements.

• Assist in establishing administrative systems and workflows.

• Track recurring tasks and operational deadlines.

• Support ongoing business organization and scalability efforts.

• Contribute to future marketing, sales, and business development initiatives as business requirements evolve.

⛳️ Requirements

• Prior experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or Virtual Assistant.

• Outstanding organizational and time management capabilities.

• Proficient written and verbal communication skills in English.

• Remarkable attention to detail.

• Ability to juggle multiple priorities across different business areas.

• Strong problem-solving and critical thinking skills.

• High degree of professionalism and discretion when handling confidential matters.

• Self-driven and capable of working independently in a remote setting.

• Adaptable to changing business needs and priorities.

🏝️ Benefits

• Comprehensive training and development opportunities.

• Flexible work hours and remote work options.

• Competitive salary with performance-based incentives.

• Health, dental, and vision insurance packages.

• Opportunities for career advancement within the company.