Executive VA – Business Operation Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and enhance business systems and technology platforms

• Develop and sustain landing pages, sales pages, workflows, automations, and integrations

• Diagnose technical problems and recognize areas for system enhancement

• Formulate and uphold Standard Operating Procedures while documenting operational workflows

• Investigate speaking engagements and partnership possibilities

• Manage the speaking CRM and opportunity pipeline

• Execute approved outreach and monitor speaking inquiries, follow-ups, and communications

• Coordinate the onboarding, scheduling, communications, renewals, and ongoing engagement of coaching clients

• Assist with coaching program administration and participate in coaching sessions when operational support is necessary

• Format and schedule approved email marketing campaigns

• Upload and arrange approved social media content

• Produce simple short-form video clips from existing materials

• Organize presentations, media files, marketing assets, and digital resources

• Manage calendars, appointments, priorities, deadlines, and action items

• Prepare invoices and provide support for business administration

• Conduct travel research and make booking arrangements

• Offer executive and administrative support to enhance operational efficiency and alleviate the business owner's administrative load

⛳️ Requirements

• Prior experience as an Executive Assistant, Operations Assistant, Business Support Virtual Assistant, or a comparable role

• Outstanding written and verbal communication skills in English

• Exceptional organizational and time management skills

• Excellent problem-solving and analytical thinking abilities

• High degree of initiative and capability to work autonomously

• Proficient in learning and navigating new software platforms

• Ability to juggle multiple projects and priorities at once

• Strong attention to detail and dedication to precision

• Professional, dependable, and proactive work ethic

• Technical proficiency in Google Workspace, Microsoft PowerPoint, Canva, Calendly, Zoom, GoHighLevel, Squarespace, Mailchimp, Stripe, CoachAccountable, CRM systems, workflow automation platforms, basic video editing such as CapCut, as well as management of LinkedIn, Facebook, Instagram, and YouTube

• Preferred experience in supporting a coach, consultant, speaker, or entrepreneur

• Preferred experience in creating automations and operational workflows

• Preferred familiarity with sales pipelines and CRM management

• Preferred experience in editing landing pages or websites

• Preferred experience in process documentation and SOP creation

• Preferred basic graphic design or presentation formatting skills

• Preferred experience in project coordination

• Interest in business operations, productivity, or personal development

• Highly organized and trustworthy

• Technically inquisitive and quick to learn new software

• Proactive and comfortable taking the initiative

• Resourceful in addressing operational challenges

• Adaptable to shifting priorities

• Comfortable working independently while closely collaborating with leadership

• Dedicated to continuous learning and long-term professional advancement

• Takes ownership of tasks and ensures follow-through to completion

🏝️ Benefits

• Full-time employment (40 hours/week)

• Opportunities for long-term professional development

• Continuous learning opportunities

• Expanding scope, autonomy, and impact as the business evolves