Executive Support and Communications Coordinator

This is a fully remote position, open to applicants in Egypt.

📋 Description

• Provide direct assistance to the Founder in managing daily priorities and ongoing projects.

• Oversee scheduling, reminders, workflows, timelines, and task management.

• Compose, organize, and handle professional email communications.

• Prepare briefing documents, summaries, meeting materials, and internal reports.

• Monitor action items and ensure consistent follow-up on priorities.

• Maintain well-organized files, resources, and operational documentation.

• Assist in outbound communication, follow-ups, and coordination efforts.

• Draft follow-up emails, meeting summaries, and communication overviews.

• Facilitate scheduling and communication between internal teams and external contacts.

• Keep organized communication tracking and ensure prompt responsiveness.

• Coordinate onboarding and training schedules for supplier partners.

• Organize materials, summaries, and updates for meetings and ongoing coordination.

• Support communication efforts among suppliers, partners, and internal teams.

• Ensure that requests, follow-ups, and outstanding items are addressed in a timely manner.

• Work closely with the Founder on sensitive or non-standard situations.

• Manage multiple projects and maintain visibility on timelines and deliverables.

• Track deadlines, pending tasks, and ongoing initiatives.

• Assist with organizing workflows and improving operational structures.

• Help ensure accountability, responsiveness, and consistency in execution across projects.

• Support the execution and coordination of marketing initiatives and deliverables.

• Assist with social media scheduling, email communications, presentations, and marketing materials.

• Collaborate with designers, freelancers, and external marketing partners as necessary.

• Maintain content calendars, publishing timelines, and organized marketing workflows.

• Ensure that marketing materials and deliverables are completed punctually.

⛳️ Requirements

• Experience in providing support to executives, founders, or leadership teams within fast-paced settings.

• Background in executive assistance, project coordination, communications, administrative support, or similar roles.

• Preferred experience in coordinating marketing initiatives or communications workflows.

• Familiarity with organizational and collaboration tools such as Google Workspace, Slack, Notion, Canva, and CRM systems.

🏝️ Benefits

• Health insurance

• Flexible work arrangements

• Professional development