Executive Secretary - Legal Affairs

This is a fully remote position, open to applicants in Switzerland.

📋 Description

• Deliver secretarial support to the Legal Affairs Department (SAJ).

• Provide administrative assistance to the members of the Legal Affairs Department while managing the administrative follow-up of files, including their physical and electronic filing, from receipt through to archiving, along with indexing.

• Manage specific aspects of legal files independently under the guidance of legal advisors.

• Oversee the department’s organizational tasks (telephone reception, meeting coordination, calendar management, internal administrative processes, etc.).

• Compose letters and documents with legal relevance (emails, letters, minutes, briefs, lists of exhibits, etc.).

• Develop and update various documents such as drafts, tables, schedules, and PowerPoint presentations tailored to the department’s requirements.

⛳️ Requirements

• Commercial apprenticeship diploma (CFC) or an equivalent qualification; certification in legal secretariat is advantageous; complete executive secretary training.

• A minimum of 5 years of professional experience as an executive secretary within a court, public prosecutor’s office, legal department, or law firm.

• Familiarity with the Geneva healthcare network and/or the Geneva judicial system is a plus.

• Energetic, personable, and adaptable — these traits are crucial for this position.

• Ability to work autonomously, strong attention to detail, and excellent drafting and organizational skills.

• Proven proficiency in computer skills and a solid command of standard office software, particularly Word, Excel, Outlook, and PowerPoint.

• Team-oriented, discreet, and capable of working independently.

• Pragmatic, highly flexible, and able to take initiative in managing a heavy workload, often under tight deadlines.

🏝️ Benefits

• A work–life balance with flexible working arrangements that respect your personal rhythm.

• Competitive salary and social benefits that acknowledge your commitment.

• IMAD training campus to facilitate ongoing learning, advancement, and ensure your professional employability.

• A company culture grounded in strong values, supported by management that emphasizes care and high standards.

• Commitment to corporate social responsibility (CSR) promoting sustainable, humane, and inclusive practices.

• The Happ’IMAD program offers a variety of activities and benefits to enhance cohesion, enjoyment at work, and opportunities to recharge.

• A rich, diverse, and stimulating professional environment closely connected to human realities.