Executive, Operations Assistant – Orthodontic Practice, Family Office Support

📋 Description

• Oversee and monitor employee timesheets, paid time off, and sick leave records.

• Provide assistance with office management and administrative coordination.

• Maintain documentation for new hire paperwork, onboarding processes, and vaccination records.

• Track invoices and input financial records into QuickBooks.

• Aid in supply ordering, vendor management, and expense tracking.

• Support daily operations utilizing practice management systems like Ortho2Edge.

• Organize personal and family schedules and calendar management.

• Arrange travel plans and logistics.

• Assist with personal email and administrative tasks.

• Help manage communications regarding residential properties and utilities.

• Coordinate ongoing administrative responsibilities involving German-speaking contacts and services.

• Offer general executive support and assist in prioritizing and organizing workflows.

⛳️ Requirements

• Proficiency in both German and English (spoken and written).

• Prior experience as an Executive Assistant, Office Manager, or in Operations Support.

• Exceptional organizational and multitasking skills.

• Familiarity with QuickBooks or comparable accounting software.

• Strong communication and follow-up abilities.

• Capacity to handle confidential information with integrity and discretion.

• Comfortable managing both business and personal administrative duties.

• Experience in a medical, dental, or orthodontic practice (preferred).

• Knowledge of Ortho2Edge or similar practice management software (preferred).

• Background in managing schedules, invoices, and operational processes (preferred).

• Previous remote work experience (preferred).

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM