Executive Business Partner to CFO – Startup, DTC & Operations

This is a fully remote position, open to applicants in Albania.

📋 Description

• Take charge of managing the CFO’s calendar, inbox, priorities, and ensure effective follow-through across various workstreams, prioritizing high-impact tasks for execution.

• Serve as a key execution partner, facilitating communication among leadership, vendors, legal teams, finance, operations, and external stakeholders.

• Assist in business operations and strategic initiatives to drive accountability, track deliverables, and ensure the progression of projects.

• Oversee vendor relationships, contracts, renewals, and support operational due diligence activities.

• Aid in legal and compliance workflows, including contract coordination, documentation management, trademarks, patents, and other critical processes.

• Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or areas for improvement.

• Develop, maintain, and enhance systems, SOPs, workflows, dashboards, and operational processes to increase efficiency and minimize executive overhead.

• Utilize AI tools (Claude, ChatGPT, automation tools, AI agents) to streamline workflows, documentation, and operational execution.

• Prepare materials for meetings, agendas, executive briefings, and ensure accountability for follow-ups and key action items.

• Assist with exit readiness initiatives, data rooms, and confidential documentation processes as required.

• Organize travel, logistics, and ad hoc executive support requests in dynamic environments.

⛳️ Requirements

• A minimum of 5 years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or other high-growth sectors.

• Strong background in executive support fundamentals, such as calendar management, inbox oversight, executive communications, and task prioritization.

• Experience in scaled DTC/ecommerce businesses, with a preference for those with subscription business experience.

• Proven ability to function as an Executive Business Partner rather than just an administrative assistant.

• Solid exposure to financial processes, including budgeting, reporting, expense tracking, vendor pricing analysis, and the ability to interpret P&Ls or financial data.

• Experience with legal/compliance procedures, including contracts, trademarks, patents, documentation, or working in regulated environments.

• Familiarity with EOS / Traction methodologies (Level 10s, Rocks, Scorecards) is highly desirable.

• Highly proficient with AI tools; regularly utilizing tools such as Claude, ChatGPT, AI agents, or automation platforms to enhance workflows and execution.

• Advanced skills in tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets.

• Strong analytical skills with excellent problem-solving abilities and a focus on process optimization.

• Comfortable navigating high-growth, ambiguous, and rapidly changing environments with shifting priorities.

• Outstanding communication skills, with a commitment to discretion, ownership, and maintaining confidentiality.

• Must be available to overlap with US Mountain Time hours (within 3 hours preferred).

🏝️ Benefits

• Competitive salary.

• Opportunity to work remotely.