Executive Assistant to the CEO – Strategic & Operational Partner

This is a fully remote position, open to applicants in Hong Kong.

📋 Description

• Serve as the main point of contact and intermediary for the CEO, overseeing both internal and external communications.

• Keep an updated awareness of the CEO’s priorities, deadlines, and current projects.

• Manage intricate calendars across various time zones, adapting to changes in travel schedules.

• Organize international travel logistics, itineraries, and arrangements.

• Collect data from multiple departments to develop executive reports, dashboards, and presentations.

• Review workflows and metrics to pinpoint gaps, inefficiencies, and opportunities for process enhancement.

• Research and distill complex information into clear decision-making briefs.

• Assist with tracking finances, managing expenses, auditing budgets, and preparing financial reports.

• Monitor financial metrics and inter-departmental deliverables to ensure projects remain within budget and on schedule.

• Handle sensitive business and financial information with utmost discretion.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Ability to function autonomously in a dynamic environment with minimal training.

• Exceptional analytical and problem-solving skills.

• Proactive and independent approach to anticipating needs and alleviating the CEO’s operational burden.

• High adaptability, mental resilience, and poise in rapidly changing, high-pressure situations.

• Proficient with numbers, spreadsheets, financial statements, and fundamental business finance concepts.

• Willingness and capability to work asynchronously while aligning with a fluctuating global schedule.

• Advanced skills with contemporary workspace tools, including Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management platforms.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible work arrangements and a supportive work environment.