Executive Assistant to CFO

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Take charge of managing the CFO’s calendar across various Google accounts, ensuring effective prioritization, scheduling, and time management.

• Handle and sort inbox communications, drafting replies and managing correspondence on behalf of the CFO.

• Organize meetings from start to finish: including agendas, materials, briefing documents, and ensuring that follow-ups and action items are completed.

• Supervise vendor and contract management for over 20 active vendors, including tracking deliverables and performance metrics.

• Manage renewal schedules, proactively highlighting upcoming deadlines and negotiating timelines as necessary.

• Assist with exit readiness initiatives, including the coordination of documentation and preparation of M&A data rooms.

• Collaborate with legal teams on contracts, compliance issues, and documentation workflows.

• Arrange and manage intricate travel plans, including multi-leg and international trips.

• Address personal and property-related coordination tasks with a high degree of discretion and reliability.

• Develop and enhance internal systems using tools such as Google Workspace, Slack, Notion, and DocuSign.

• Utilize AI tools (e.g., Claude, ChatGPT) to optimize workflows, automate tasks, and enhance efficiency.

⛳️ Requirements

• A minimum of 5 years of experience supporting C-level executives (preferably CFO, COO, or General Counsel).

• Demonstrated experience in a dynamic **e-commerce or DTC environment**.

• Strong background in managing complex calendars, inboxes, and executive communications.

• Practical experience in vendor management, contract administration, and tracking renewals.

• Familiarity with legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.).

• Advanced skills in Google Workspace, Slack, Notion, and DocuSign.

• Proficient spreadsheet abilities (data tracking, organization, and reporting).

• Knowledge of EOS/Traction frameworks is a significant advantage.

• An AI-native mindset with proven use of tools like Claude or ChatGPT in everyday workflows.

• Outstanding written and verbal communication skills in English.

• Highly organized, detail-oriented, and capable of handling multiple priorities at once.

• Strong judgment with the ability to operate with confidentiality and discretion.

• Proactive, resourceful, and able to work independently with minimal oversight.

🏝️ Benefits

• Competitive salary.

• Ability to work remotely.