Executive Assistant – Special Projects Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver top-tier administrative assistance to ELT members, encompassing calendar oversight, scheduling, and time prioritization.

• Organize and prepare materials for significant meetings, including ELT sessions, Board gatherings, Special Committees, and cross-functional leadership forums.

• Manage incoming requests and communications, ensuring they align with enterprise objectives.

• Compose, edit, and enhance executive communications on behalf of ELT members.

• Coordinate intricate travel arrangements, logistics, and engagements at the executive level.

• Own and propel enterprise operating rhythms, such as weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP).

• Guarantee alignment across various functions regarding priorities, deliverables, and timelines.

• Monitor key initiatives and follow-ups, ensuring accountability among teams for their commitments.

• Assist in the development of executive-level materials, including dashboards, one-pagers, and board updates.

• Lead and implement cross-functional projects on behalf of the ELT, such as organizational transformation, cost optimization, and retail performance initiatives.

• Construct and oversee project plans, timelines, and stakeholder communications.

• Identify potential risks, offer insights, and drive solutions in collaboration with functional leaders.

• Act as a central coordination point among ELT members and their respective teams.

• Ensure the clear, concise, and timely communication of decisions, priorities, and updates.

• Facilitate alignment between enterprise functions and state-level teams.

• Uphold a high standard of professionalism and confidentiality in all interactions.

⛳️ Requirements

• Must be 21 years of age or older.

• High School Diploma or equivalent is required.

• Possess a valid Government-Issued Photo ID.

• 5–10+ years of experience in executive support, consulting, business operations, or project management is necessary.

• Experience in supporting multiple senior executives or leadership teams within a fast-paced environment is essential.

• Strong business acumen with the capability to understand financial and operational drivers.

• Exceptional organizational and time management abilities, with a keen attention to detail.

• Proven track record of managing competing priorities and executing tasks with speed and accuracy.

• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools is required.

• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is advantageous.

🏝️ Benefits

• Employee discount.

• Consistent and reliable benefits including full medical, vision, and dental coverage (for full-time employees), a 401k plan with potential company match, and access to company-sponsored well-being programs.

• Balance and flexibility with paid time off, paid parental leave, and flexible work arrangements.

• Tuition Reimbursement Programs.

• Pet Insurance.