Executive Assistant – Part Time

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee and arrange emails, messages, and Microsoft Teams communications, developing prioritized task lists for the executive.

• Collect context and details prior to escalating issues to Linda, effectively filtering urgency and significance.

• Follow up with staff and clients on behalf of the executive to minimize interruptions and enhance workflow efficiency.

• Participate in key client meetings, take notes/transcripts, document action items, and communicate relevant updates to programmers and staff.

• Condense only essential information and updates that Linda genuinely needs to be informed about.

• Monitor client requests, project developments, equipment/orders, pending resolutions, and necessary follow-ups.

• Keep track of Jira ticket updates and collaborate with staff via Microsoft Teams to provide internal client updates.

• Raise concerns and issues only when absolutely necessary.

• Offer executive assistance support, including reminders, calendar management, prioritization, and identifying which meetings require executive focus.

• Assist in safeguarding the executive’s time through critical thinking, organization, and proactive decision-making.

⛳️ Requirements

• A minimum of 5 years of relevant experience.

• Exceptional organizational and multitasking abilities in a dynamic environment.

• Outstanding written and verbal communication skills.

• Strong customer service orientation with experience in managing staff and client interactions.

• Demonstrated capability to work independently and apply critical thinking.

• Sound judgment with an ability to prioritize urgency and significance.

• Proactive, self-directed, and exceptionally organized.

• Experience in attending meetings, documenting notes, and tracking follow-ups/action items.

• High proficiency in English (reading, writing, and speaking with a neutral accent).

• Ability to establish boundaries and help safeguard executive bandwidth.

• Experience in fast-paced work settings.

• Flexible schedule to occasionally attend important meetings as required.

• Proficient in Microsoft Teams (Intermediate Level).

🏝️ Benefits

• Performance Incentives.

• Job Security and Stability.

• Paid Training.

• Inclusive Culture.

• Upskilling Opportunities.

• 100% Work-From-Home.

• Exceptionally Supportive Team.

• Opportunities for Career Growth.

• Fun Work Environment.

• Holiday & Overtime Pay.