Executive Assistant – Operations, HR

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee intricate calendars and schedule meetings efficiently.

• Facilitate both internal and external meeting arrangements.

• Arrange domestic and international travel itineraries.

• Manage executive email accounts (Gmail & Outlook).

• Create meeting agendas and document follow-up actions.

• Organize interviews between candidates and hiring managers.

• Coordinate recruitment activities effectively.

• Professionally engage with candidates throughout the process.

• Maintain organized applicant tracking systems and hiring records.

• Assist in the onboarding and offboarding of employees.

• Support HR administrative tasks and documentation needs.

• Keep company records and internal documentation up to date.

• Manage the procurement of office supplies and operational resources.

• Contribute to administrative projects across the company.

• Prepare various documents and presentations as required.

• Oversee digital filing systems for efficiency.

• Collaborate with external suppliers and service providers.

• Acquire and apply knowledge of new software platforms as the business evolves.

⛳️ Requirements

• Exceptionally organized with a keen eye for detail.

• Highly proactive and capable of working with minimal oversight.

• A strong communicator with superior written and verbal English skills.

• Comfortable with inquiring and taking initiative as needed.

• Able to remain calm under pressure while prioritizing various tasks.

• Tech-savvy and quick to adapt to new software applications.

• Professional, dependable, and discreet in handling confidential information.

• Prior experience as an Executive Assistant, Operations Assistant, or Administrative Assistant.

• Excellent organizational and time management abilities.

• Familiarity with Google Workspace and Microsoft Outlook.

• Strong written communication capabilities.

• Ability to juggle multiple priorities effectively.

• High degree of professionalism and confidentiality.

• Experience in supporting startup or technology-driven businesses.

• Background in recruitment or HR administration.

• Proficient in using applicant tracking systems (ATS).

• Knowledge of DocuSign and document management practices.

• Experienced with project management tools (Asana, ClickUp, Monday.com, Notion, etc.).

• Proven experience in coordinating remote teams.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• NO TRACKER. NO PROBLEM