Executive Assistant – Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• At Coconut, we facilitate connections between founders and businesses with exceptional remote talent.

• Position: Executive Assistant / Operations Coordinator

• Monthly Compensation: $650-750

• Work Availability: 20 hours per week

• Time Zone: Flexible, requiring 2-3 hours of overlap with US business hours.

• For an efficient application process, please ensure you complete ALL THREE items prior to filling out the application form.

• Items to Prepare: English Proficiency Rating, Coconut VA Profile (Resume), and a 1-Minute Introduction Video.

⛳️ Requirements

• Develop operational processes and workflows from inception.

• Create standard operating procedures (SOPs), onboarding workflows, and internal documentation.

• Research tools, systems, and best practices beneficial to the business.

• Provide assistance with admissions consulting and client coordination.

• Manage calendars and email inboxes.

• Recommend and assist in the implementation of a customer relationship management (CRM) system.

• Establish and maintain client follow-up systems.

• Track tasks, deadlines, and ongoing projects.

• Coordinate administrative and operational activities.

• Assist with marketing efforts, including newsletters, content creation, and the development of an annual content calendar.

• Offer general executive and administrative support as the business expands.

• Preferred: Background or experience in healthcare or medical fields.

• Marketing experience (newsletters, content calendars, content creation).

• Experience in admissions consulting or the education sector.

• Experience in startup environments.

• Familiarity with documenting SOPs and workflows.

• Non-negotiable Requirements: Proven experience in building operational systems and processes from the ground up.

• Strong background in executive assistance and operations coordination.

• Ability to research, recommend, and implement business tools and automation solutions.

• Relevant Industry/Tools Experience: CRM and automation tools.

🏝️ Benefits

• Competitive Salary – We value your skills and experience with a robust compensation package.

• 13th Month Pay – Enjoy an additional month’s salary—because who doesn’t appreciate a bonus?

• Paid Time Off – Recharge with 12 days of PTO that you can use for vacation, self-care, or just a break!

• US Holidays Off – Benefit from 12 paid US holidays throughout the year.

• Maternity & Paternity Leave – We support growing families with designated leave for new parents.

• Comprehensive Healthcare – We provide quality healthcare benefits for you and your family.

• Life Insurance – Our full-time HMO plan includes life insurance for your peace of mind.

• Mental Health Support – Focus on your well-being with access to mental health consultations and wellness resources.

• Milestone Gifts & Birthday Treats – We celebrate your achievements and enhance your special day!

• Exciting Team Experiences – Enjoy island getaways, virtual town halls, and regional meetups—because work should be enjoyable!

• Stay Connected – Join a supportive network where you can learn, grow, and connect with incredible individuals.