Executive Assistant – Operations

This is a fully remote position, open to applicants in Chile.

📋 Description

• Ensure that deadlines, meetings, and significant commitments are accurately monitored and managed.

• Oversee email communications and prioritize urgent matters.

• Organize and reserve meeting venues as required.

• Manage and uphold the executive's calendar, meetings, and daily agenda.

• Identify avenues for enhancing workflows and administrative procedures.

• Utilize Claude and other available tools for reporting and data analysis support.

• Keep precise records and information within Clio and Lawmatics.

• Professionally handle both inbound and outbound phone communications.

• Track action items and ensure prompt follow-up on tasks and commitments.

• Assist with administrative duties related to appointments and scheduling.

• Generate, run, and extract reports from internal systems and databases.

• Provide high-level executive support while upholding professionalism and confidentiality.

⛳️ Requirements

• Prior experience as an Executive Assistant performing comparable duties is essential.

• Experience in managing calendars, appointments, meetings, and executive communications is mandatory.

• Background in providing administrative support in a professional setting is required.

• Familiarity with AI tools such as Claude is advantageous.

• Proficiency in using Clio and Lawmatics is highly desirable.

• Proficient in English is required.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.