Executive Assistant, Marketing

This is a fully remote position, open to applicants in United States.

📋 Description

• Safeguard and enhance the CMO's calendar by prioritizing tasks that align with strategic objectives.

• Manage the marketing leadership's operational rhythm, encompassing staff meetings, quarterly business reviews (QBRs), offsite events, and planning cycles.

• Facilitate cross-departmental collaboration with RevOps, Communications, People, and other related teams.

• Develop Human+AI workflows for efficient scheduling, inbox management, and meeting preparations.

• Recognize recurring operational challenges and implement 1–2 process enhancements each quarter.

• Oversee intricate travel arrangements and logistics, ensuring expenses are settled on the same day.

• Handle confidential and sensitive matters with utmost discretion.

⛳️ Requirements

• Possess an AI-native mindset; actively engages with and tests advanced AI tools.

• Capability to design Human+AI workflows for scheduling, drafting, and preparing for meetings.

• Proficient in creating streamlined systems that reduce repetitive administrative tasks.

• Skilled in identifying operational challenges and suggesting effective solutions.

• Experience in coordinating efforts across various teams and programs.

• Demonstrates sound judgment and discretion when handling confidential and sensitive information.

• Capable of managing competing priorities across different time zones and calendars.

• Communicates clearly and professionally with senior stakeholders, both internal and external.

• Anticipates needs and addresses problems proactively.

• Typically possesses around 1–3 years of experience supporting leaders or coordinating across teams, or equivalent demonstrated experience (preferred, not required).

• Previous experience assisting a senior leader or executive is preferred.

• Hands-on experience with modern AI tools for drafting, summarizing, and automating repetitive tasks is preferred.

• Familiarity with executive-support tools, including calendar management, travel arrangements, expense reporting, and communication platforms, is preferred.

• Must be legally authorized to work in the United States.

• Must specify if visa sponsorship is necessary.

🏝️ Benefits

• Base salary range of $127,000–$160,000 for roles in the US; for NYC, San Francisco, and Seattle, the range is $135,000–$172,000.

• AI-first operating environment offering opportunities to explore advanced AI tools.

• Equal employment opportunities regardless of protected characteristics.