Executive Assistant – Growth Lead

📋 Description

• Oversee intricate, fast-paced calendars for the Growth Lead while providing scheduling and coordination assistance throughout the Growth team.

• Manage personal administrative tasks and handle travel logistics comprehensively: including flights, accommodations, ground transportation, and itineraries spanning various time zones and regions.

• Address sensitive and confidential issues with care, serving as a reliable partner to the Growth Lead in both professional and operational scenarios.

• Collaborate effortlessly with internal teams and external stakeholders, including senior leadership and partners.

• Establish structure, processes, and systems that can adapt to the needs of a rapidly expanding AI enterprise.

• Serve as a primary point of contact for the Growth team, assisting with everyday administrative requirements to ensure smooth operations.

• Anticipate needs proactively: managing follow-ups, identifying conflicts, and aligning stakeholders without requiring prompts.

⛳️ Requirements

• Previous experience in executive assistant positions, preferably supporting a senior leader and their wider team in a dynamic environment.

• Strong organizational capabilities with the aptitude to handle competing priorities, changing timelines, and various stakeholders.

• Outstanding written and verbal communication skills, capable of effectively interacting with a diverse range of stakeholders, from senior executives and partners to vendors and office visitors.

• High emotional intelligence and discretion, trusted with confidential information and adept at navigating complex interpersonal situations with maturity.

• A proactive and forward-looking mindset, with a demonstrated ability to foresee needs, pinpoint inefficiencies, and establish new processes to enhance workflow in a fast-paced setting. This includes creating systems for managing operational documents, optimizing vendor contracts, and improving office protocols.

• Comfortable not only supporting an individual but also a broader team—able to adapt between high-priority senior leadership support and wider operational requirements as needed.

• Proficiency with AI tools to enhance work quality and efficiency, such as Claude or ChatGPT.

🏝️ Benefits

• Innovative culture: Join a generational opportunity to shape the future of AI, collaborating with a team that is redefining what’s achievable.

• Growth paths: Being part of ElevenLabs means joining a vibrant team with numerous opportunities to make an impact beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs actively supports professional growth through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend for you to connect with colleagues each year, however you prefer.

• Annual company offsite: Each year, the entire team gathers in a new location—past offsites have taken place in Croatia and Italy.

• Co-working: If you're not situated near one of our main hubs, we offer a monthly co-working stipend.