Executive Assistant – Finance, Property Management Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee intricate calendars, scheduling, and travel logistics for the Managing Director and the leadership team.

• Create meeting documentation, reports, and executive briefing materials.

• Compose, review, and manage professional correspondence, including emails and internal communications.

• Collaborate with accountants, advisors, and external stakeholders to ensure alignment and timely communication.

• Accurately and efficiently process expense claims and conduct credit card reconciliations.

• Provide daily executive and administrative support, ensuring effective management of priorities.

• Execute ad-hoc administrative duties, including data entry and document preparation.

• Develop, maintain, and enhance recurring financial reports and KPI dashboards.

• Assist with month-end reporting processes and the preparation of board reporting materials.

• Keep revenue and expense tracking templates updated for accuracy and consistency.

• Support CRM management (e.g., HubSpot), ensuring data integrity and process efficiency.

• Identify opportunities to automate and optimize financial reporting workflows.

• Ensure financial data is organized, accessible, and in line with business reporting requirements.

• Establish structured systems and processes to facilitate scalability and operational efficiency.

• Regularly review workflows to detect inefficiencies and propose improvements.

• Work collaboratively with internal teams to standardize reporting and administrative processes.

• Aid in cross-functional coordination among finance, operations, and leadership.

• Complete additional tasks and projects as assigned by leadership.

• Uphold confidentiality and professionalism when managing sensitive financial and executive information.

• Remain proactive in recognizing opportunities to enhance systems, reporting, and support processes.

• Contribute to a collaborative and high-performing remote team environment.

⛳️ Requirements

• Extensive experience as an Executive Assistant, with exposure to finance or accounting support.

• Advanced Excel capabilities with the proficiency to create reports, dashboards, and tracking tools.

• Highly organized, detail-oriented, and process-driven, possessing strong problem-solving skills.

• Familiarity with tools such as HubSpot, Monday.com, or similar CRM/project management platforms is preferred.

• Exceptional written and verbal communication abilities.

• Capacity to work independently, manage multiple priorities, and meet deadlines in a remote setting.

• Comfortable with both strategic support and hands-on administrative responsibilities.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Flexible work hours and remote working options.

• Opportunities for professional development and career advancement.

• Collaborative and inclusive company culture.

• Comprehensive health and wellness benefits.