Executive Assistant – Finance Expertise

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as a reliable Executive Assistant and operational collaborator, providing support to leaders in finance, business operations, and strategic projects.

• Oversee intricate executive schedules, investor engagements, confidential communications, and cross-functional coordination in a dynamic remote setting.

• Assist with finance-related operations such as expense tracking, reporting coordination, budgeting assistance, invoice monitoring, and operational documentation.

• Liaise with stakeholders in AI, fintech, Web3, and crypto while ensuring organized communication flows through Slack, Telegram, and digital collaboration platforms.

• Support operational planning, process enhancement, and executive decision-making through research, reporting, and workflow management.

• Leverage AI-driven tools like Claude AI, Cursor, and ChatGPT to optimize administrative functions, automate repetitive tasks, and boost productivity.

• Create structured prompts, operational templates, and AI-assisted systems to enhance business efficiency and executive performance.

• Ensure high accuracy in documentation, financial records, meeting summaries, and internal operational tracking systems.

• Conduct market and industry analysis related to AI technologies, prediction markets, trading environments, and emerging digital ecosystems.

• Assist leadership with strategic follow-through, prioritization, and daily operations while maintaining a high level of discretion and accountability.

• Identify opportunities to enhance operational efficiency through automation, AI integration, and workflow improvement initiatives.

• Adapt swiftly within changing startup environments while independently managing multiple priorities and executive requirements.

⛳️ Requirements

• Demonstrated experience supporting executives, founders, or leadership teams in roles such as Executive Assistant, Chief of Staff, Executive Operations, or finance support.

• Solid background in executive coordination, operational support, and finance-related administration within fast-paced remote settings.

• Experience in bookkeeping, accounting support, financial administration, or related finance operations, including expense tracking, invoice management, reconciliations, budgeting assistance, and financial reporting coordination.

• Familiarity with accounting systems, financial documentation, operational reporting, and finance workflow management.

• Proficient in AI-driven productivity tools such as Claude AI, ChatGPT, Cursor, and workflow automation platforms.

• Strong understanding of AI-assisted workflows, operational automation, and process optimization strategies.

• Experience in creating structured prompts, AI templates, and documentation to enhance operational efficiency and executive productivity.

• Knowledge of fintech, AI, Web3, crypto, trading platforms, or emerging technology ecosystems is highly desirable.

• Comfortable coordinating with global stakeholders, investors, vendors, and cross-functional teams across various communication channels.

• Exceptional organizational skills with the ability to manage calendars, meetings, reporting trackers, confidential information, and competing priorities simultaneously.

• Excellent written and verbal communication skills with a keen attention to detail and follow-through.

• Familiarity with Slack, Telegram, Google Workspace, Notion, QuickBooks, Xero, or other modern collaboration and accounting platforms is preferred.

• Ability to work independently with minimal supervision while maintaining professionalism, discretion, and accountability.

• Strong analytical, operational, and problem-solving mindset with a proactive approach to identifying workflow improvements and automation opportunities.

• Comfortable functioning in a startup atmosphere that demands adaptability, urgency, and flexibility across different international time zones and evolving business schedules.

🏝️ Benefits

• You will be engaged as a contractor under The People Group company name, meaning you are not a direct employee and work solely as a contractor for our business.

• This structure ensures that all our clients enter contracts directly with The People Group rather than with you as the Contractor, offering protection as a remote contractor since The People Group manages the client service aspect of the function.