Executive Assistant, Finance

This is a fully remote position, open to applicants in Canada.

📋 Description

• Serve as a reliable partner and extension of the CFO and VP of Finance, providing proactive, high-level support that enables them to concentrate on Mozilla's key financial and strategic objectives.

• Manage intricate, fast-paced calendars for both leaders: prioritize and arrange meetings, resolve scheduling conflicts, safeguard focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise priorities.

• Oversee the operational cadence of the CFO's office: organize and facilitate Finance and leadership meetings, prepare agendas and materials, document decisions and action items, and ensure follow-through.

• Develop and refine executive-level presentations, reports, briefing materials, and correspondence for leadership meetings, business reviews, and interactions with external stakeholders.

• Arrange domestic and international travel and handle expense reports.

• Act as a primary point of contact between executives, their teams, and both internal and external partners, ensuring timely and professional communication and follow-up.

• Assist with preparations for the Audit Committee, Investment Committee, and Board, including logistics, materials, and minutes as required.

• Organize logistics for team offsite meetings, work weeks, and events.

• Collaborate with other administrative colleagues on team communications, recognition initiatives, onboarding, and cross-team requirements.

• Manage highly confidential information — financial, transactional, and personnel — with the utmost discretion.

⛳️ Requirements

• 7-10 years of executive administrative experience supporting one or more senior executives in a technology company or multi-location setting (calendar management, travel coordination, expense handling, meeting support).

• Demonstrated discretion and sound judgment when dealing with highly confidential and sensitive information, along with comfort in working closely with senior executives and Board members.

• Strong coordination and process management skills, with a tendency to anticipate needs and provide options and recommendations rather than waiting for direction.

• A self-starter who excels in a fast-paced environment, adept at managing ambiguity and competing demands, while following through with accuracy and attention to detail.

• Exceptional written and verbal communication skills.

• Proficient in Google Workspace.

• Familiarity with finance terminology or prior experience supporting a Finance or executive team is an advantage.

🏝️ Benefits

• Generous performance-based bonus plans for all eligible employees - we succeed as one team.

• Comprehensive medical, dental, and vision coverage.

• Generous retirement contributions with 100% immediate vesting (regardless of your contributions).

• Quarterly company-wide wellness days where everyone takes a break together.

• Country-specific holidays plus an additional day off for your birthday.

• One-time home office stipend.

• Annual professional development budget.

• Quarterly well-being stipend.

• Extensive paid parental leave.

• Employee referral bonus program.

• Additional benefits (life/AD&D, disability, EAP, etc. - varies by country).