Executive Assistant, Executive Management

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Provide primary administrative support to the President and CEO, as well as other members of the Executive Team when necessary.

• Execute comprehensive clerical, administrative, and general office tasks that are sensitive and confidential in nature.

• Regularly access highly confidential information and files.

• Engage in communication with contacts across all levels within the organization, industry, and community.

• Possess an understanding of the roles for which support is provided, along with the operations and procedures of the department and organization.

• Take responsibility for completing intricate administrative projects and resolving complex support issues.

• Carry out confidential executive administrative functions.

• Answer phone calls directed to the President and CEO and the Executive team as required.

• Receive and screen telephone calls, letters, and visitors, addressing inquiries and providing information by directing individuals or concerns to the appropriate parties.

• Schedule appointments and coordinate arrangements for meetings, conferences, and travel.

• Manage any technological needs associated with these meetings.

• Prepare letters and memoranda for review, including editing grammar, punctuation, and spelling.

• Ensure internal consistency and adherence to Ascensus standards.

• Compile regular reports, gathering and summarizing data.

• Generate a variety of correspondence, reports, and presentations using the relevant software for word processing, graphics, and spreadsheets.

• Organize and expedite the workflow, initiating any necessary follow-up actions.

• Manage all travel arrangements and prepare expense reports.

• Organize and maintain files of correspondence and records, following up on pending matters.

• Responsible for protecting, securing, and appropriately handling all confidential data held by Ascensus to prevent unauthorized access, improper transmission, and/or unapproved disclosure of information that could harm Ascensus or its clients.

• Assist with additional tasks and projects as assigned.

⛳️ Requirements

• A minimum of ten years of experience in providing executive-level administrative support.

• Strong verbal communication skills to effectively handle a wide variety of complex administrative duties with minimal oversight.

• Experience working with confidential and sensitive information.

• Ability to analyze complex administrative details, establish filing systems, and compile reports incorporating data from multiple sources.

• Respond effectively to inquiries or requests from important callers.

• Comprehensive knowledge of office technologies, including all Microsoft software applications.

• Requires a high degree of independent judgment and discretion.

• Capability to meet multiple and concurrent deadlines.

• Excellent analytical skills complemented by strong written and verbal communication abilities.

• Self-motivated and innovative.

• Highly organized and articulate.

• Communicate instructions or desires to various individuals and/or departments, and obtain information from others.

• Work necessitates an in-depth understanding of overall company operations, policies, and procedures.

🏝️ Benefits

• Be vigilant against employment fraud.

• We take pride in being an Equal Opportunity Employer.

• Ascensus also provides reasonable accommodations for qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state laws.