Executive Assistant – Emerging Technology Sales

This is a fully remote position, open to applicants in California, +4 more states.

📋 Description

• Oversee, prioritize, and manage the calendar, which includes complex scheduling, planning, arranging travel, and preparing expense reports.

• Foster and maintain positive relationships with staff, internal departments, and external stakeholders, including high-level contacts of a sensitive nature.

• Collaborate with other Executive Assistants to coordinate among executives and handle trade-offs and prioritization.

• Organize, plan, and schedule team events, meetings, and multi-day offsite gatherings, including logistics, on-site amenities, and activities.

• Regularly maintain email aliases, distribution lists, and shared directories.

• Coordinate with Accounts Payable to ensure timely payment of bills.

• Act as the primary contact for departmental purchases on behalf of your executive.

• Provide support for staff meetings by preparing agendas, taking notes as necessary, and occasionally distributing meeting minutes and presentations.

• Manage various ad-hoc projects.

⛳️ Requirements

• 4-6+ years of experience providing administrative support to senior-level executives.

• Previous experience in a fast-paced environment requiring strong multitasking abilities and effective time management.

• Willingness to adapt to a swiftly changing environment along with new processes and responsibilities.

• Demonstrated capability to work under pressure, communicate effectively, and meet deadlines.

• Proficient in Microsoft Office Suite, Mac, and Windows operating systems, as well as related business applications such as Slack, Microsoft Teams, and Microsoft SharePoint.

• Excellent oral and written communication skills in English.

• A team player focused on results, possessing strong interpersonal skills.

• Ability to travel to events or internal meetings, both locally and internationally, as required.

🏝️ Benefits

• Health and financial benefits.

• Paid time off.

• Everyday wellness.