Executive Assistant – Commercial

📋 Description

• Deliver high-level administrative and operational assistance to senior leaders in the commercial sector.

• Tasked with enhancing executive productivity through effective calendar management, travel arrangements, meeting preparation, expense oversight, project coordination, and support for sales initiatives.

• Act as a strategic administrative ally for Sales Leadership, empowering executives to work efficiently and effectively.

• Oversee business activities for designated executives, including complex calendar management, prioritizing meetings, and coordinating across various time zones.

• Organize detailed travel plans, meeting logistics, and communications for meetings, conferences, and client events.

• Collaborate with internal teams to arrange meetings and events.

• Provide on-site support for commercial events, conferences, and leadership gatherings as required.

• Prepare executive materials such as presentations, Salesforce reports, and event summaries.

• Monitor deliverables and action items from leadership meetings.

• Manage professional communications on behalf of executives.

• Process and finalize expense reports.

• Coordinate and assist with special projects for the commercial leadership team.

• Facilitate communication between internal departments and external partners, ensuring professionalism and strong relationships.

• Handle confidential business information with discretion and professionalism.

• Provide backup support to other administrative team members as necessary.

• Carry out additional tasks as required.

⛳️ Requirements

• Over 5 years of experience in executive administrative support, preferably aiding leaders in Sales, Business Development, or Commercial Operations.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Familiarity with Concur for travel and expense reporting.

• Proven capability to manage multiple executive calendars and priorities in a remote, fast-paced environment.

• Exceptional organizational skills with a keen attention to detail and the ability to juggle competing priorities.

• Excellent verbal and written communication skills, capable of drafting professional correspondence for executives.

• Strong interpersonal skills with the ability to cultivate collaborative relationships with executives, internal stakeholders, brokers, and external partners.

• Proven ability to maintain confidentiality and exercise sound judgment.

• High initiative, adaptability, and proactive problem-solving skills.

• Capacity to anticipate leadership needs, think ahead, and independently manage tasks with minimal supervision.

• Experience in project coordination with the ability to track deadlines and ensure deliverables are met.

• Professional demeanor with a service-oriented approach and strong executive support skills.

• Bachelor’s degree is preferred.

• Experience with Salesforce or other CRM platforms is preferred.

🏝️ Benefits

• Remote-first work environment.

• Choice between HDHP or PPO Medical plans, with 100% of the premium for the HDHP covered for you and your eligible family members.

• Comprehensive Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance, with 100% of premiums covered (including for family on Dental and Vision).

• Additional buy-up options available for Short- and Long-Term Disability and Life Insurance.

• 401(k) plan with employer matching up to 3.5%, available after 60 days.

• Community Service Day to support and give back to your local community.

• 10 company holidays, including MLK Day, Juneteenth, and the day after Thanksgiving, plus a floating holiday for personal use.

• Reimbursements for high-speed internet; we’ll provide you with a computer and monitors to enhance your work environment.

• Tuition Reimbursement for accredited degree programs.

• Paid New Parent Leave applicable for adoption or birth.

• Pet insurance to safeguard your furry companions.

• Comprehensive mental health benefits and EAP services through Spring Health to support you during critical times.