Executive Assistant – Coaches, EOS, Consultants

This is a fully remote position, open to applicants in Colombia, +4 more countries.

📋 Description

• Oversee inbox management, calendar organization, meeting preparation, follow-ups, and CRM updates.

• Prioritize communications and assess what needs the founder’s attention.

• Compose and send responses in the founder’s voice.

• Safeguard the calendar and ensure meetings are prepared in advance.

• Make certain that meetings yield actionable follow-ups and that those follow-ups are completed.

• Provide comprehensive support for webinars, launches, and client onboarding processes.

• Maintain the momentum of launch and onboarding sequences through the use of checklists.

• Monitor action items along with responsible parties and their deadlines.

• Coordinate with contractors and pursue stalled deliverables.

• Keep client records, notes, documentation, and deliverable transitions organized.

• Anticipate the needs of the founder and make routine decisions based on established trust.

• Elevate issues that truly require the founder’s intervention.

• Shield the founder’s focus by managing routine operational tasks.

• Identify and enhance workflows that lead to unnecessary interruptions for the founder.

⛳️ Requirements

• A minimum of 3 years of experience supporting a founder, coach, consultant, or agency owner.

• Experience managing inbox triage for over 20 meetings per week for at least one executive.

• Proficient in at least 3 of the following tools for over 12 months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, or Kajabi.

• Successfully completed 2 or more launches, webinars, or events per month, or managed 30+ client follow-up tasks weekly.

• A tenure of over 12 months with the same founder or client, or the ability to provide 2 or more founder references.

• Fluent in written and spoken English at a professional standard.

• Capable of writing persuasively in another person’s voice.

• Must achieve an 85% or higher on a voice-matching writing assessment.

• A professional home office setup and dependable internet connection is necessary.

• Willingness to complete the required training assessment.

• Available Monday to Friday, from 9:00 AM to 6:00 PM in PST, CST, or EST.

• Preferred: experience working with coaches, EOS Implementers, consultants, or agency owners.

• Preferred: background with U.S.-based founders or companies.

• Preferred: familiarity with EOS, Traction, or similar operational frameworks.

• Preferred: experience in webinar or course-launch administration.

• Preferred: ability to coordinate freelancers or contractors.

• Preferred: experience managing confidential client and financial information.

• Preferred: background in process improvement.

• Preferred: conversational proficiency in Spanish.

🏝️ Benefits

• Enhanced Role Matching — you are placed in a position where you can genuinely thrive and develop, rather than merely filling a vacancy.

• Genuine Upside — high achievers open doors to raises, long-term stability, and future opportunities.

• Collaboration with U.S. Operators — gain direct exposure to founder-led enterprises focused on growth and execution.

• True Ownership — your contributions directly influence operations. Experience less bureaucracy and more accountability from day one.

• Founder-Level Exposure — work directly with coaches, consultants, and EOS Implementers, and gain insight into how expert businesses are run.