Executive Assistant, Bookkeeping – Administration

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee two executive email inboxes and calendars

• Arrange meetings, lunches, and follow-up appointments

• Update and manage our CRM system (currently Excel-based)

• Monitor client communications and proactively remind directors about follow-ups

• Process and organize invoices

• Perform basic bookkeeping using QuickBooks

• Maintain spreadsheets and generate reports and presentations

• Provide general administrative support to two business partners

• Handle confidential financial and client information with utmost professionalism

⛳️ Requirements

• Highly organized with exceptional attention to detail

• Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant

• Proficient in Microsoft Excel, Word, and PowerPoint

• Familiarity with QuickBooks and fundamental bookkeeping principles

• Proactive and capable of working independently

• Excellent written and verbal communication skills

• Trustworthy, discreet, and able to uphold strict confidentiality

• Comfortable handling multiple priorities and meeting deadlines