Executive Assistant, Bookkeeper

📋 Description

• Oversee daily bookkeeping responsibilities for various trusts and business entities.

• Ensure precise financial records are maintained utilizing Xero, QuickBooks, or comparable accounting software.

• Handle accounts payable and receivable, perform transaction reconciliations, and assist in financial reporting.

• Provide support to the business owner with executive administration and operational coordination.

• Manage calendars, scheduling, inbox management, follow-ups, and internal coordination tasks.

• Communicate professionally with suppliers, external partners, and team members.

• Assist in managing invoices, tracking payments, and general accounting administration.

• Coordinate documentation, records, and reporting across various entities.

• Aid in enhancing administrative systems, organization, and operational workflows.

• Support international payment processes and multi-currency transactions as needed.

• Uphold confidentiality and professionalism when dealing with sensitive business and financial data.

• Actively identify inefficiencies, bottlenecks, or areas that need improvement.

⛳️ Requirements

• Prior experience in both Executive Assistant and bookkeeping support positions.

• Strong practical experience with Xero is highly preferred.

• Knowledge of QuickBooks or similar accounting platforms.

• Experience with Australian businesses and adherence to Australian bookkeeping standards.

• Experience managing multiple entities, trusts, or complex business structures is highly desirable.

• Strong organizational and time management abilities.

• Excellent written and verbal communication skills in English.

• Professional and confident communication style, including phone and video interactions.

• Ability to work independently and prioritize tasks effectively.

• High attention to detail and robust problem-solving capabilities.

• Trustworthy, reliable, and highly discreet when handling confidential information.

• Long-term perspective and genuine interest in career growth within the role.

• Experience directly supporting founders, executives, or leadership teams (desirable).

• Exposure to eCommerce businesses or international transactions (desirable).

• Familiarity with PayPal, foreign exchange payments, or multi-currency reconciliations (desirable).

• Understanding of basic financial reporting and cash flow management (desirable).

• Experience in improving internal administrative or bookkeeping systems (desirable).

🏝️ Benefits

• Competitive salary package with opportunities for professional development.

• Flexible working arrangements to support work-life balance.

• Collaborative and supportive team environment.

• Opportunities to work on diverse projects across various business entities.