Executive Assistant, Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Partner Communications: Attend weekly partner meetings, take notes, and provide a clear summary to the broader team.

• Inbox Management: Maintain an organized inbox, triaging daily and converting action items into tasks while minimizing email clutter.

• Calendar & Time Coordination: Schedule meetings in accordance with team norms and assist in tracking time using Toggl.

• Team Integration: Actively engage on Slack, fostering strong working relationships throughout the team.

• General Administrative Support: Assist with various administrative tasks, including filing and organization as required.

• QuickBooks Management: Employ QuickBooks for bookkeeping tasks such as entering transactions, reconciling bank statements, and generating financial reports.

• Billing Support: Aid in the preparation and processing of client invoices, ensuring billing is timely and accurate.

• Accounting: Oversee and maintain precise financial records, including general ledger entries, accounts payable and receivable, as well as financial reporting.

• Financial Reporting: Offer insights and recommendations based on financial data to enhance the company’s financial health.

• Compliance: Ensure adherence to relevant regulations and company policies in all financial processes.

• Collaboration: Collaborate closely with other departments to support financial operations and provide necessary reports.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant or in a comparable administrative or operations support position.

• Exceptional written communication skills, capable of synthesizing meeting discussions into clear, concise summaries suitable for team distribution.

• Strong discretion and judgment in handling sensitive or confidential business and personnel information.

• Ability to take detailed notes during live meetings and convert them into organized action items, decisions, and owners.

• Experience in managing or organizing a busy email inbox, including triage systems, labeling, and folder structures.

• Familiarity with best practices in calendar management (including meeting titles, descriptions, and time-block conventions).

• Proficient in ClickUp or a strong ability to quickly adapt to new project management tools.

• Comfortable using Slack as a primary communication tool, primarily within public channels.

• Highly organized, proactive, and self-motivated, with the ability to work independently in a remote setting.

• Experience in creating or duplicating checklists/templates and delegating tasks to multiple stakeholders.

🏝️ Benefits

• International experience

• Opportunity to work remotely from any location

• Supportive and collaborative team atmosphere

• Opportunities for learning and development

• Potential for performance bonuses

• Paid time off (PTO)

• Health Maintenance Organization (HMO) coverage after 3 months