This is a fully remote position, open to applicants in New York.

• Oversee and coordinate complex calendars and appointments

• Arrange meetings, calls, and events across different time zones

• Anticipate scheduling conflicts and resolve them proactively

• Monitor and manage inboxes, including drafting and replying to emails

• Prioritize communications and ensure timely follow-up

• Act as a liaison between clients and both internal and external contacts

• Prepare documents, presentations, and reports as needed

• Manage data entry, file organization, and record maintenance

• Assist with project coordination and tracking of tasks

• Research and arrange travel logistics (flights, hotels, transportation)

• Develop detailed itineraries and manage travel modifications

• Organize virtual and in-person meetings or events

• Support daily business operations

• Conduct research and compile necessary information

• Identify opportunities for process enhancement and efficiency improvements

• Associate’s or Bachelor’s degree in Business Administration or a related field (or equivalent experience)

• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar position

• Experience in supporting multiple clients or executives is preferred

• Typing speed of at least 50 WPM with a focus on accuracy

• Strong organizational and time management abilities

• Excellent verbal and written communication skills

• High attention to detail and precision

• Capability to manage multiple clients and deadlines effectively

• Proactive, resourceful, and solution-oriented approach

• Ability to work independently in a remote setting

• Bilingual proficiency in English/French and/or Spanish is preferred

• Competitive salary and performance-based incentives

• Opportunities for professional development and growth

• Flexible working hours and remote work options

• Comprehensive health and wellness benefits

• Supportive and collaborative work environment

Executive Assistant

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