Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Acts as a reliable partner to the Executive Director, Governing Board Members, and leadership team by delivering high-level administrative, operational, financial, governance, and compliance support.

• Oversees and organizes the Executive Director's calendar.

• Aids in prioritizing and monitoring action items for the Executive Director.

• Keeps the Executive Director's email and correspondence organized.

• Assists in the creation of presentations, reports, and updates for the Governing Board.

• Provides support to the Governing Board and its committees by maintaining governance records.

• Uploads and manages Governing Board agendas and associated documents.

• Aids in gathering information, compiling data, and preparing Governing Board reports and presentations.

• Ensures accurate maintenance of governance records in line with relevant requirements.

• Assists with the administration of grants, including monitoring compliance obligations.

• Collects and maintains monthly financial documentation.

• Aids in keeping records essential for audits.

• Supports the preparation and organization of documentation requested by auditors.

• Maintains confidential financial records.

• Oversees the school's operational file management systems.

• Assists the Director of Operations in gathering and organizing information necessary to meet reporting deadlines.

⛳️ Requirements

• High School Diploma or equivalent is required.

• Associate's degree or Bachelor's degree in Business Administration, Public Administration, Education, Communications, or a related field is preferred.

• A minimum of three (3) years of progressively responsible administrative support experience is required.

• Experience in a public charter school, school district, nonprofit organization, government agency, or similarly regulated environment is preferred.

• Strongly preferred experience in supporting executive leadership, governing boards, grants management, financial documentation, compliance activities, and organizational operations.

• Advanced proficiency in Microsoft Office Suite, Google Workspace, and presentation software is required.

• Preferred experience with ReportWell, board management platforms, document management systems, and financial recordkeeping tools.

• Strong data management, reporting, and organizational skills are essential.

🏝️ Benefits

• Travel may be required 2-3 times per year.