Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee intricate calendars, arrange domestic and international travel, prepare meetings, manage correspondence, track expenses, and ensure follow-up.

• Organize board meetings, coordinate investor schedules, prepare presentation materials, maintain governance documentation, and facilitate executive communications.

• Offer light assistance for vendors, company events, conference room bookings, and daily administrative tasks.

• Monitor strategic initiatives, manage cross-functional projects, document processes, and enhance operational efficiency.

• Handle contracts, DocuSign workflows, confidential files, and various administrative documentation.

• Create and maintain a detailed transition guide that outlines recurring responsibilities, executive preferences, board schedules, key contacts, vendors, software systems, approval workflows, and other essential institutional knowledge to ensure continuity.

• Assist in managing executive relationships by strategically identifying individuals executives should connect with during travels and arranging catch-up meetings.

• Safeguard executive time by ensuring leaders are thoroughly prepared for meetings with key discussion topics, relevant materials, and decision-ready inquiries.

• Research and coordinate optimal accommodations, dining, and meeting venues to facilitate seamless and effective travel experiences.

⛳️ Requirements

• A minimum of 5 years in executive support roles, including experience supporting C-suite executives (or a combination of at least 3 years as an Executive Assistant and 2 years supporting C-suite leaders).

• Prior experience in a startup or rapidly growing environment is essential; experience with public companies is an advantage.

• A highly adaptable mindset with a "no task too big or too small" attitude, capable of managing any situation, including supporting executives during travel and events.

• Demonstrated ability to take initiative, solve problems independently, assemble the right team members, and drive projects to completion.

• Exceptional reliability, judgment, discretion, and professionalism are required.

• Highly organized with meticulous attention to detail, comfortable establishing structure, accountability, and follow-through.

• Excellent written and verbal communication skills with a warm, polished, and professional demeanor that fosters trust and strong relationships.

• Strong skills in organization, project management, and problem-solving.

• Proficiency in Google Workspace, Slack, DocuSign, Adobe Acrobat, Ramp, Asana, and AI productivity tools.

• A candidate who has mastered the fundamentals of executive support, possesses a proven track record of success, and is eager to learn, take ownership, and make a significant impact.

• Must be authorized to work in the United States of America (no sponsorship required).

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible work environment and schedule.

• Supportive team culture focused on collaboration and innovation.