Executive Assistant

📋 Description

• Provide comprehensive administrative and project management support to the Vice President of Customer Experience & Operations Enablement, with potential minimal assistance to the team.

• Responsibilities encompass the creation and preparation of agendas, presentations, documents, spreadsheets, logs/databases, schedules, tracking action items, managing calendars, arranging travel, planning and executing meetings, and handling expense reports.

• Organize and schedule meetings and teleconferences, prioritize tasks and appointments, and ensure meetings, deadlines, presentations, and logistics are managed efficiently.

• Maintain calendars promptly and logically; proactively coordinate work to prevent conflicts.

• Keep leadership informed about the status of significant projects, post-meeting action item reports, assignments, and overall operations.

• Develop basic spreadsheets, update organizational charts, and create PowerPoint presentations for visual distribution.

• Assist with organizational responsibilities, including headcount reports, org charts, and interdepartmental communications.

• Serve as a vital member of the leadership team by providing project support and initiating communications.

• Facilitate the planning and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality, and technology.

• Utilize technology and best practices to enhance the effectiveness of the leadership team.

• Coordinate business travel in alignment with travel preferences and corporate travel/expense guidelines using Cigna’s booking tool, ensuring 100% accuracy of travel itineraries and reservations.

• Submit expense reports for all travel and expenses accurately and promptly.

• May attend meetings and take notes when requested.

⛳️ Requirements

• High school diploma or GED is required.

• A Bachelor's degree is preferred.

• Minimum of 5 years of prior Executive Assistant experience directly supporting executive-level leadership is required.

• Strong project management skills.

• Advanced-level proficiency with the complete MS Office Suite, demonstrating the ability to produce executive-level documents in PowerPoint, Excel, and Word.

• Ability to not only manage current tasks but also possess the critical foresight to anticipate future needs and take proactive action.

• Must exercise sound judgment, problem-solving skills, and uphold the highest standards of confidentiality and integrity.

• Comfortable working in a fast-paced environment.

• Exceptional communication (oral and written), organizational, and interpersonal skills, with the ability to engage positively with all levels within the organization.

• Self-motivated with the ability to work independently, maintain focus, and execute tasks with minimal supervision.

• Skills in meeting and event planning.

• Preferred experience in spreadsheet tracking and analysis.

• Ability to multitask, meet deadlines, and prioritize work effectively.

• Competence in navigating within a matrixed organization with a high degree of professionalism.

🏝️ Benefits

• Beginning on your first day of employment, you’ll receive various health-related benefits, including medical, vision, dental, and well-being and behavioral health programs.

• 401(k) plan.

• Company-paid life insurance.

• Tuition reimbursement.

• A minimum of 18 days of paid time off per year.

• Paid holidays.

• Eligibility to participate in an annual bonus plan.