Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Deliver comprehensive, high-level administrative support to the Senior Vice President of Equipment Services and the Senior Vice President of Strategic Markets.

• Serve as the main point of contact for both internal and external stakeholders on behalf of the executive leaders.

• Oversee and synchronize complex calendars, meetings, and appointments across multiple executive schedules, ensuring alignment and prioritization of commitments.

• Arrange domestic and international travel logistics for executive leadership, including itineraries, accommodations, and transportation.

• Prepare, review, and disseminate executive-level reports, presentations, and business documentation for both executives.

• Organize meetings by creating agendas, taking detailed minutes, tracking action items, and ensuring timely follow-up on executive initiatives.

• Compose and distribute professional correspondence, emails, memos, and other communications on behalf of executive leadership.

• Maintain precise, organized, and confidential records, files, and documentation pertaining to executive activities.

• Submit, track, and reconcile executive expense reports in compliance with company policies.

• Collaborate with other executive assistants, senior administrative personnel, and cross-functional teams to ensure alignment and timely execution of executive requests.

• Assist with special projects, strategic initiatives, and cross-functional efforts as instructed by executive leadership.

• Anticipate the needs of executives, proactively identify potential issues, and resolve administrative or scheduling challenges across both leadership roles.

• Maintain the highest level of confidentiality and discretion when managing sensitive and confidential information.

⛳️ Requirements

• Exceptional professionalism, discretion, organization, and adaptability.

• Capability to deliver high-level administrative and operational support to senior leadership.

• Proficient in calendar management and scheduling coordination.

• Experience in arranging domestic and international travel logistics.

• Competence in preparing, reviewing, and disseminating reports, presentations, and business documentation.

• Strong skills in meeting coordination, including agenda creation, minute-taking, action item tracking, and follow-ups.

• Outstanding written and verbal communication abilities.

• Proficient in drafting professional correspondence, emails, memos, and other forms of communication.

• Excellent organizational skills with the capability to maintain accurate and confidential records and documentation.

• Experience in managing and reconciling expense reports.

• Ability to effectively collaborate with executives, administrative staff, cross-functional teams, and external stakeholders.

• Capacity to support special projects and strategic initiatives.

• Proactive problem-solving abilities with the skill to anticipate executive needs and resolve scheduling or administrative challenges.

• Capability to handle sensitive and confidential information with utmost discretion.

• Over 3 years of experience in roles such as Executive Assistant, Senior Administrative Assistant, or similar executive support positions.

• Experience in supporting senior executives (VP, SVP, C-level, or equivalent leadership).

🏝️ Benefits

• Competitive Salary: Ranges from COP $5,000,000 to COP $6,000,000, depending on experience.

• Job Stability: Indefinite-term contract (*Contrato a término indefinido*) with all mandatory Colombian legal benefits included.

• 100% Remote: Open to candidates residing in other cities throughout Colombia.

• Hybrid Model: Available for candidates located in Medellín.

• Work-Life Balance: 2 days off per week (**Saturdays and Sundays**).

• Company Culture: Excellent, collaborative, and supportive work environment.