Executive Assistant

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Take initiative in managing the calendars and task priorities for up to 6 C-suite executives, primarily utilizing Google Calendar.

• Organize and coordinate the logistics for both internal and external meetings and events.

• Assist in the planning and execution of VIP meetings with customers, executive prospects, candidates, and/or investors.

• Provide support for special projects as required, including coordination for international expansion, while proactively anticipating needs and exercising sound judgment with minimal guidance.

• Review, modify, and submit monthly expense reimbursement reports.

• Arrange travel as necessary.

• Foster strong, collaborative relationships with executives and team members.

⛳️ Requirements

• A minimum of 5 years of relevant professional experience in executive administrative support, a Chief of Staff role, or a similar position.

• Experience in supporting C-suite executives within a fast-paced environment.

• Proven track record of managing complex calendars and travel arrangements.

• Previous experience in investor relations support is advantageous.

• Proficient in Google Workspace and Slack.

• Highly organized with a proactive mindset—capable of identifying and solving problems before they arise.

• Ability to effectively prioritize and manage multiple urgent tasks simultaneously with speed and precision.

• Strong written and verbal communication skills—maintaining a polished and professional demeanor in all interactions.

• Exceptional attention to detail and commitment to follow-through.

• Capacity to operate with discretion.

🏝️ Benefits

• Health insurance

• 401(k) matching

• Paid time off

• Flexible work arrangements