Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of and oversee intricate calendars across various time zones, ensuring a balance between strategic priorities, internal leadership requirements, and external obligations.

• Safeguard and actively enhance the executive brand both within the organization and with external partners by ensuring they arrive prepared and by conveying reschedules or priority shifts in a manner that maintains the recipients' sense of value and importance.

• Act as a guardian of executive time and focus by assessing needs and preserving space for strategic tasks and high-priority work.

• Proactively equip leaders for meetings, including preparing agendas, background materials, talking points, and follow-ups to maximize the effectiveness of meeting time.

• Organize events involving both internal and external stakeholders.

• Manage logistics for meetings, offsite events, board-related activities, and travel arrangements.

• Serve as a primary liaison among executives, senior leaders, board members, and external stakeholders.

• Monitor action items, commitments, travel plans, and expense reports to ensure prompt follow-through and accountability.

• Anticipate obstacles, highlight risks, and resolve issues before they escalate.

• Manage sensitive and confidential information with the utmost discretion and professionalism.

• Assist with special projects and strategic initiatives as required, adapting swiftly to changing priorities.

⛳️ Requirements

• Proven experience demonstrating exceptional judgment, discretion, and emotional intelligence.

• At least 5 years of experience providing Executive Assistant support in a dynamic, growth-oriented organization, with direct experience assisting the C-Suite and engaging with other executives.

• Strong organizational abilities, with an inherent detail-oriented approach and the capability to manage competing priorities seamlessly.

• A proactive approach to action, anticipating needs instead of waiting for instructions.

• Comfort in navigating ambiguous situations.

• Excellent strategic communication skills, able to balance directness with empathy.

• High level of comfort in asking clarifying questions and maintaining executive focus.

• Enthusiasm for operating in a setting where priorities shift and each day presents new challenges.

• A service-oriented mentality while functioning as a genuine business partner.

🏝️ Benefits

• A variety of medical insurance plans to select from.

• Dental, vision, life, and disability insurance.

• Employee Emergency Fund.

• Company equity in the form of stock options.

• Open PTO policy.

• 401K plan with company matching contributions.

• Hybrid and flexible work environment.