Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver exceptional, concierge-level support to the Chief Executive Officer.

• Navigate complex and time-sensitive scheduling challenges while effectively prioritizing competing demands.

• Arrange comprehensive travel plans, itineraries, and agendas.

• Oversee project coordination and event planning activities, including off-site meetings and team retreats.

• Manage a substantial volume of emails, highlighting important communications and organizing calls and meetings.

• Compose and prepare confidential correspondence on behalf of C-suite executives.

• Process expense reports efficiently.

• Anticipate the CEO's future and personal requirements.

• Influence information flow and organizational dynamics.

• Recognize opportunities for efficiency and process enhancements.

⛳️ Requirements

• Proven success in supporting C-level executives within a high-growth setting.

• Highly responsive, capable of addressing urgent issues promptly.

• Strong emphasis on security and confidentiality.

• Proactive in task execution and anticipating the future needs of the CEO, including personal requirements.

• Actively participate in shaping information and organizational dynamics.

• Sharp focus on identifying efficiency and process improvement opportunities.

• Established track record with late-stage technology startups or reputable public technology firms.

• Excellent communication skills that are clear, direct, and empathetic, complemented by strong listening abilities.

• Self-motivated with the ability to contribute value beyond standard responsibilities.

• Located in North America (EST) or the United Kingdom.

• At least 5 years of experience providing high-touch, concierge-level support to a C-suite executive.

• Experience managing complex and time-sensitive scheduling needs.

• Expertise in organizing intricate travel arrangements, itineraries, and agendas.

• Background in coordinating projects and events, including off-site meetings and employee retreats.

• Experience in handling a high volume of emails and organizing calls and meetings.

• Proficiency in drafting confidential correspondence for C-suite executives.

• Skilled in managing expense reports.

🏝️ Benefits

• Remote-first global workforce with a New York office.

• Professional reimbursement program supporting attendance at industry conferences, certifications, and more.

• Comprehensive medical, dental, and vision coverage (available in the US and some other countries).

• 401k retirement plan with company matching (US only).

• Wellness stipend.

• Home office setup and ergonomic equipment program.