Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Email Management: Effectively prioritize and oversee the executive's email communications, ensuring swift responses and suitable follow-ups.

• Phone Calls: Manage both incoming and outgoing calls as required.

• Calendar Management: Organize and maintain complex calendars, schedule appointments, and coordinate meetings with both internal and external parties. (Calendly integration is utilized)

• Bookkeeping: Offer light bookkeeping assistance, including expense tracking, invoice processing, and the organization of financial documents.

• Marketing Support: Leverage Canva to create professional, visually appealing presentations, marketing materials, and other collateral as necessary. This may encompass graphics like thank-you notes, birthday cards, and more.

• Social Media: Manage a social media calendar to ensure all posts are published on the appropriate platforms.

• Travel Coordination: Plan and arrange travel logistics, accommodations, and itineraries for business trips.

• Document Preparation: Draft and refine correspondence, reports, and other documents on behalf of the executive team.

• Meeting Coordination: Develop meeting agendas, participate in meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.

• Project Management: Support the management of special projects, ensuring timely and accurate completion.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, supporting senior executives in the mortgage or financial sectors.

• Outstanding organizational and multitasking skills.

• Proficient across all social media platforms.

• Strong attention to detail coupled with a proactive problem-solving approach.

• Capability to manage multiple tasks in a dynamic environment.

• Excellent written and verbal communication abilities.

• Expertise in Microsoft Office Suite and other relevant software applications.

• Familiarity with Shape CRM is advantageous.

• Proficiency in Canva for creating marketing flyers is a plus.

🏝️ Benefits

• Competitive salary exceeding market rates.

• Health Maintenance Organization (HMO) coverage from Day 1 for the principal and two dependents.

• Government-mandated benefits.

• Performance-based incentives.

• Quarterly company events.

• 1,000 PHP De Minimis allowance.

• Provision of necessary equipment and software.