Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Execute administrative duties, including managing the business calendar, scheduling both internal and external meetings, submitting expense reports, and coordinating travel arrangements for the CEO.

• Serve as a primary contact for internal teams, clients, and external partners.

• Prepare agendas for committees and leadership meetings; coordinate the assembly of agenda materials; compile agenda packets.

• Attend leadership meetings and document them electronically.

• Transform actions and motions into minutes for approval at the subsequent meeting.

• Compose correspondence and reports; draft correspondence based on rough notes.

• Maintain confidential and administrative files.

• Arrange extensive domestic and international travel itineraries.

• Participate in company meetings, shows, and events, providing on-site support and representing the company as necessary.

• Procure supplies for meetings and authorize payments for travel, training, professional memberships, subscriptions, and vendors.

⛳️ Requirements

• A Bachelor's degree in Business, Music, Marketing, Communications, or a related field is preferred.

• At least 1 year of prior experience as an executive assistant or in a high-level administrative assistant role is required.

• Previous experience in the Music or Entertainment industry is highly desirable.

• Exceptional attention to detail along with excellent organizational and analytical abilities; capable of prioritizing and multitasking in a fast-paced environment.

• Familiarity with social media platforms such as Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.

• Proficient in MS Word, MS Excel, and Google Docs/Spreadsheets.

🏝️ Benefits

• Comprehensive medical, vision, dental, and mental health benefits for you and your family.

• Generous paid time off, including holidays, sick leave, and personal days.

• 401(k) plan with company matching contributions.

• Career and skill development programs available through the School of Live.