Executive Assistant

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee, triage, and prioritize the email inboxes of the CEO and Board.

• Compose, reply to, and route communications on behalf of the CEO and Board.

• Ensure a clean, organized, and filtered inbox is maintained.

• Manage the CEO's calendar comprehensively, scheduling and safeguarding time for essential tasks.

• Coordinate both internal and external meetings across various time zones.

• Equip the CEO for meetings by preparing agendas and briefing documents.

• Develop and uphold a clear folder structure within cloud storage.

• Organize and protect confidential records and corporate documents.

• Collaborate closely with the CEO and Co-Board Chair on communication and document management.

• Actively identify and address issues to ensure smooth operations.

⛳️ Requirements

• 5+ years of experience supporting C-level executives, ideally in fast-paced, dynamic settings.

• Demonstrated ability to manage intricate inboxes and calendars for senior leaders.

• Strong discipline in document and file management — including naming conventions, folder structures, and version control.

• Exceptional written and verbal communication abilities.

• High degree of discretion, professionalism, and judgment when handling confidential information.

• Proficient in Microsoft Office Suite and cloud-based file storage systems (Google Drive, SharePoint, or OneDrive).

• Capacity to adapt to changing priorities and anticipate the needs of executives.

🏝️ Benefits

• Competitive compensation

• PTO, sick days, mental health days, and paid holidays

• Minimal travel

• 401(k) with employer match

• Employee Assistance Program (EAP) support

• Employee discounts and referral bonuses

• Professional development and volunteer time off